Deed Consulting - Changing public services

Risk management and reputations: capsized cruise ships and mice in salads

2012-01-16T20:07:00.004Z

Today, as stock markets opened, the share price of Carnival fell by 20%. I wondered if the directors and managers of the owners of Costa Concordia had listened to the Freakonomics podcast about A Mouse in the Salad.

The podcast recalls as case of a mouse being found in a salad at an up-market chains. It uses the case study to describe how companies deal with unfortunate incidents which pose a threat to their reputations.

The issue of reputational risk is not just a matter for shareholders and directors in the commercial world where brands are worth billions. Reputational risk can blow public and third sector organisations off-course too. Last year we saw the Metropolitan Police shaken at the very top by allegations.

Being prepared is always a good start when it comes to risk management. Too many organisations think that a periodic update of a risk register is enough. Contingency plans for specific situations as well as generic bad stuff should be in place. While media training may not be necessary for smaller organisations, leaders of all organisations need some support and guidelines in place for when necessary, especially if they might be unfamiliar with media glare. Having a link with PR agency for emergencies might come in handy as well as building up strong relationships with the media and other stakeholders in good times.

Listening to the Freakonomics podcast (or reading the transcript) highlights the importance of communication, transparency and ownership when things go wrong. The sooner that Carnival learn that, the quicker that their business will right itself.

Academies - converters in need of a hand?

2012-01-09T20:25:00.004Z

Today’s Financial Times carries any article reporting that eight academies have had to be bailed out by the Department for Education in the last 18 months alone.

The article is not clear whether the eight academies were “converters” or longer established academies. What is likely is that many more of the 1500 plus academies will suffer financial problems in the next few years. Primaries without critical mass will be especially vulnerable unless they team up with larger secondaries or with the emerging schools chains.

While I personally believe in greater schools autonomy and choice, there needs to be a framework of greater support for academies. The Young People’s Learning Agency (and the soon to-be-Education Funding Agency under the wing of the DfE) is not set up provide the kind of support that the DfE’s old Academies Finance Unit aspired to provide. There are consultancies, accountancy firms and other service providers able and willing to help – normally for a fee. There is also self-help: academy finance directors and managers can get support at the academy finance directors' google group from their peers (many of whom have been in academyland for several years). Guidance can also be found in CIPFA’s new Effective Governance and Financial Management in Academies although a handbook can only take you so far however comprehensive and useful. CIPFA is also now offering a Certificate in Financial Reporting for Academies.

If local school commissioners were appointed – as suggested by the new head of OFSTED and Chris Cook of the FT – this “middle tier” between Whitehall and academies might offer some support. However, I suspect any such institutions be more a regulatory watchdog than a helping hand.

This all sounds very negative. Sorry. One thing that academies can do is seek out professional (legal, financial etc) with experience of coping with independence in a public or third sector setting. Last year I wrote to a local converter academy offering pro bona support – I did not even get an acknowledgement back.

Academies, finance directors and accountancy qualifications: lessons from FE?

2011-12-13T13:33:00.003Z

If you want to start a lively discussion amongst academy Finance Directors at a Christmas party or anywhere else, you could ask them whether academy FDs should be professionally qualified accountants. This subject might be seen as too contentious by some – placed in same category as religion and politics.

Many of the academies in Labour’s programme did not initially have accountants appointed as Finance Directors although these schools often had involved and supportive sponsors who could provide financial expertise. By 2010 the National Audit Office was finding that almost two-thirds of these academies had Finance Directors who were accountants. Under the Coalition’s policy of encouraging schools to convert things may be different - many of those acting as Finance Director will not be accountants but will be experienced and qualified School Business Managers.

There are people who think that accountants should be leading on financial management in academies.

The Academies Financial Handbook (pdf) stated in 2006:

The DfES strongly recommends that the person appointed as Finance Director, or equivalent, should be a qualified CCAB accountant, or equivalent, with some experience in a senior position; charity experience would be valuable. An acceptable alternative, subject to the governing body themselves having significant financial experience and ability, would be a member of the Association of Accounting Technicians who has significant relevant experience in either a charity or educational institution.

When the successor to the Handbook arrives is unlikely to send out a different message - unless there is ministerial pressure.

The public sector accountants’ professional institute, CIPFA, published in 2009 a Statement on the Role of The Chief Financial Officer in Public Services. One of its five Principles is that:

The chief financial officer in a public service organisation must be professionally qualified and suitably experienced.

The cynics might suggest: professional bodies for accountants would say that, wouldn’t they? Nevertheless, academies - along with other independent providers of education such as colleges and universities – are entering a world where austerity casts aside the assumption of funding that grows faster than or even in line with inflation. General FE colleges and sixth form colleges gained their independence in the early 1990s – a similarly bracing climate – and they soon opted for professionally qualified Finance Directors.

I would not personally say that all academy Finance Directors must be accountants. However, each academy must ensure that it has robust financial management in place – which may involve support from, say, Responsible Officer governors or consultants if the Finance Director is not a trained and qualified accountant. Governors and Headteachers must always be mindful that if things do go wrong they will be asked whether they critically assessed the arrangements which they put in place.

Public sector pay restraint – a stealth funding cut for colleges?

2011-11-29T20:16:00.001Z

There was not much in today's Autumn Statement specifically for colleges. The new shared services VAT exemption may interest some although they may be put off by the tight conditions of HMRC and the inherent wariness of colleagues. One area of both uncertainty and relevance to colleges is "public sector pay restraint".

The Policy Costings issued with the Statement note:

Public sector pay awards will average one per cent for each of the two years following the end of the pay freeze. Departmental budgets will be adjusted in line with the policy, with the exception of health and schools, where savings will be recycled. The principal impact of the measure will therefore be to reduce public expenditure, through reduced departmental resource spending.

Does that mean that DFE and BIS expenditure for colleges will be "adjusted" down in line with pay restraint?

My speed dating experience - novel approaches to board recruitment

2011-11-24T22:46:00.003Z

This week I had my first experience of speed dating. I had seen that a social business in the Marches was looking for board members and I expressed an interest. So on Tuesday I was invited to, in effect, a speed dating session.

The organisation put a dozen potential board members supplied with light refreshments in a room with current board managers and key staff. Every five or so minutes a timer instructed those present to talk to someone else. Perhaps only an organisation working in the cultural arena could think of something so novel and creative.

Too many organisations still recruit board members from networks of friends, acquaintances and sometimes "the great and the good". This leads to board re-creating themselves in their own (often stale, male and pale) image rather than experiencing genuine renewal. Where organisations do adopt a more rigorous approach, this can become somewhat formal and even bureaucratic with panel interviews and application forms which can demand a lot from applicants and organisations but may not be useful in creating effective boards.

I would encourage organisations to consider the speed dating approach. Firstly it is a quick way to get to assess applicants when such exercises can otherwise absorb a lot of time and energy for all concerned - especially for smaller organisations. Moreover, allows the existing board members to be involved in recruitment and assess the chemistry between them and applicants.

It is worth adding some caveats. Speed dating may be better at assessing social and networking skills (hopefully more than small talk ability!) but less useful in divining other requirements such as strategic insight. Requirements such as ability and willingness to prepare and attend meetings have to be checked out via the speed dating or another mechanism. There is still a need to have a clear person specification which the applicants can reflect upon and the organisation can rigorously assess candidates on.

My speed dating experience certainly made me think – not least about board recruitment. Now I will await feedback from the organisation.

2012 free schools and UTCs to be announced this week

2011-10-09T20:03:00.004+01:00

This week we will learn which free schools are likely to open and where in September 2012. There are rumoured to be 55 in the pipeline. Some of the free schools may be formed under the powers to create 16-18 academies contained in the Education Bill expected to received Royal Assent this autumn. This will intensify the growing competition for 16-18s.

It will also be interesting to see how many are new schools as opposed to transfers from the independent fee-paying sector.

The media may well highlight some of the moves within English football to promote free schools. Last week Everton FC’s charity announced that it had been successful in reaching the financial stage of the free school application process. Further down the line, it seems that a new sixth form college may be part of Manchester City’s ambitious plans for the future. There was talk of the Premier League and free schools as far back as August 2010 but there is now clear progress.

There will also be the announcements of the 2012 University Technical Colleges. This weekend there was some media coverage of the Silverstone UTC set up in partnership with Tresham College and the motorsport industry. UTC are technical schools intended to provide a rigorous vocational curriculum with close links to business. They are a hardly noticed policy innovation.

A problem shared? Shared services, fear, loathing and VAT

2011-10-05T19:39:00.002+01:00

There has been some debate on the FEWeek newspaper website about colleges and shared services. An Agitator op-ed suggested that shared services collaboration might end up with college principals in jail. The comments below the article seemed to highlight the doubts and even suspicions associated with the shared services agenda. No comments backed my suggestion that colleges could collaborate with colleges who are not competitors or even with other types of organisation.

Does any of this matter? Maybe.

In the summer the government’s Open Public Services White Paper explicitly encouraged shared services. Austerity will inevitably make cost cutting imperative.

One barrier to shared services has been tax. Colleges buying in services from outside suffer the irrecoverable VAT which in-house operations don’t incur. With VAT at 20%, the efficiencies from shared services (and, of course, other types of outsourcing) have to be significant to be worth the effort.

After three decades the UK government is getting round to implementing a European Union directive with a bearing on VAT on shared services. Last Friday a HMRC consultation closed on how certain types of shared service arrangements by charitable organisations might escape VAT.

The charities sector publication Third Sector has highlighted the debate on the significance or otherwise of the HMRC proposals. The National Council for Voluntary Organisations, the Charity Finance Directors’ Group, Universities UK and the National Housing Federation have declared that the proposed exemption is too restrictive:

In its proposed form, the exemption is likely to be of little use to the charity sector, particularly for smaller organisations who in many cases could benefit the most from cost sharing.

The Chartered Institute of Taxation have given the HMRC a hard time on the proposals too.

There is rumoured to be a divergence between a hardline HMRC worried about loopholes and a Treasury keen to see efficiencies in public services. Who will win? Who knows? But it will be a test case for the government with its commitment to a Big Society and its rhetoric about reform.

If the VAT issue is resolved, it will be up to colleges, universities and charities to think creatively and positively.

FEWeek, college recruitment and the number of 16 year olds: is demography the answer?

2011-09-26T20:02:00.004+01:00

This week the college sector’s newspaper FEWeek carries an article about how demographics are affecting colleges and other 16-18 providers:

Figures compiled by the Office for National Statistics in a UK National Population Projection show the number of 16 to 18-year-olds could fall by more than 90,000 from 2011 to 2015 – from 2,279,948 to 2,186,192.

Experts believe this could have an impact on recruitment figures for further education (FE) and sixth form colleges.

The article shows how future demography will affect colleges each year up to 2015. However, the immediate issue is how this is affecting colleges now.

The Office of National Statistics released data for England in 2009 show that there has been a decline in the numbers of 16-18 year olds (xls file). This year’s numbers of 16 year olds are 2.1% lower than last year. This figure is less than that found by FE Week’s survey of college enrolments suggesting that other factors have been at work.

This is not a new development as shown by the graph above showing the number of 16 year olds declining in recent years. In 2009 there was a 3.3% decline and last year a 1.5% fall. However, over the last decade there has been a rise in participation offsetting this.

FEWeek is right to point to demography. But the enrolment challenge must be seen in the broader context including EMA and other factors.

Inbetweeners, EMA and sixth form providers: what comes after the long rise in participation?

2011-09-11T12:23:00.002+01:00

When I went to the cinema last week I wondered if all four of the Inbetweeners would have stayed on in the sixth form if they had been 16 a decade ago. Over the summer the release of NEET numbers got media attention but not the data showing the huge expansion of 16-18 education since 2000.

How much of the rise in participation was due to Educational Maintenance Allowances? It definitely played a role. The Institute for Fiscal Studies found that EMA was an “efficient maintenance allowance” increasing the proportion of eligible 16 year olds staying in education from 65% to 69% and boosting the participation of eligible 17 year olds even more.

One of the first acts of the Coalition was to wind down EMA as part of its £6 billion of ”efficiency savings”. This year 16 year olds will no longer be eligible for EMA if they stay in education. How will this affect participation rates?

There is anecdotal evidence that there may be an impact this autumn – for example, chatter on the TESConnect website. There has certainly been some pretty crude hard-sell in the run-up to enrolment trying to attract 16 year olds – colleges offering free laptops, even a school sixth form promising free driving lessons.

What this means for the enrolment of 16 year olds, the raising of the participation age to 18 and the funding of providers of 16-18 education will, no doubt, become clearer over the next few months.

The SFA’s qualified accounts, colleges and red tape

2011-08-29T20:22:00.004+01:00

Over the summer the annual accounts of the Skills Funding Agency (SFA) were published. If anyone was interested in them, they would have read that these accounts were qualified by the SFA's auditors - the National Audit Office. While generally in life qualifications are something to be sought, qualified accounts are a bad (and unusual) thing.

The NAO judged in its qualified audit opinion: “the financial statements do not give a true and fair view of the state of affairs of the Skills Funding Agency and its subsidiaries as at 31 March 2011”

The auditors believed that financial reporting standards required that the SFA should have “consolidated” the accounts of further education colleges as "subsidiaries" into the agency’s own accounts because the SFA has control over colleges. (That control is in the form of the borrowing consents which otherwise independent corporation have to seek.)

The SFA declined to do this given the practical challenges of incorporating the accounts of every FE college for the year to 31 March 2011 – a task further complicated by colleges accounting to the 31 July each year on the basis of a different set of reporting standards.

Does any of this matter? Not too much in itself – but it does highlight a wider issue and a potential threat.

In his report on Internal Control, Geoff Russell, as SFA’s chief executive’s noted how the accounting treatment of colleges poses an “unexpected risk” threatening “to contradict the Government’s simplification and cost reduction policy”. This arises both from international financial reporting standards and from last October’s designation of colleges as public sector bodies by the Office for National Statistics (ONS).

While Geoff Russell does not spell it out, what that means in practice is that in the future FE colleges might be asked to provide the information necessary for the SFA to consolidate all those figures into its own accounts. This would mean a Spring return in addition to the Finance Record and the Financial Plan returns. Inevitably there is a compliance cost for colleges as well as a resource required at the SFA where presumably a shrinking staff could be doing something more useful than chasing accounts and crunching numbers. In terms of cost-benefit analysis, there is no benefit to colleges from such a return to balance the cost.

Similar issues are posed for Sixth Form Colleges although the ONS classification treated them as local government bodies as, until the Education Bill becomes law, councils grant borrowing consent. That difference meant that the Young People’s Learning Agency avoided the embarrassment of qualified accounts.

The DfE and BIS are promising to deal with these issues but the promised “freedoms” may not be enough to remove threat of some more new red tape.

Judging them by their results: MPs, sixth forms and value for money

2011-08-16T19:19:00.002+01:00

Today the House of Common's Public Accounts Committee (PAC) published its report on Getting value for money from the education of 16– to 18– year–olds.

While few people are excited by a select committee report, I was a little dissappointed by the PAC report. There was plenty of common sense in the report including the observation that larger sixth forms benefit from scale economies and a promise to scrutinise the impact of the abolition of Educational Maintenance Allowances on staying-on rates. That is all reasonable and useful. Nevertheless the PAC report was a let down.

Back in March, the National Audit Office (NAO) published its own research on sixth forms and value for money - indeed, it sailed under the very same title. Many of the findings and recommendations of the NAO fed into the PAC report. However, a key finding of the NAO was that sixth form colleges deliver impressive value for money:

Sixth-form colleges, which perform best on most measures of learner achievement, are paid at a lower funding rate than school sixth forms. While the Department has taken some steps to reduce differences in the funding of different types of provider, colleges receive £280 per learner less than schools.

Sadly this message was somewhat diluted in the PAC report which noted:

School sixth forms currently receive £280 per student more than colleges.

Why was this lost in translation? I have no idea. Maybe it is because colleges lack political friends and public profile. (How many party manifestos have spouted off about schools and universities but forgotten that colleges even existed?)

To add insult to injury, the normally excellent Education Guardian had an article headlined: "Money being wasted on badly-managed colleges, say MPs". No! The PAC may have failed to applaud sixth form colleges but it did not question college management. In fact, it observed: "further education colleges have become more adept at making tough choices to improve value for money".

The Guardian article was better than its headline. It noted that PAC was concerned about the comparability of data for assessing value for money. (The NAO report pointed to the weaknesses in the quality of data coming out of school sixth forms although this was not evident in the PAC report.)

As results are published for the nation's sixth forms, there is no way that the PAC (or the sub-editors at the Education Guardian) deserve an A*.

Only 12% of police are on the beat – true or false?

2011-08-12T14:35:00.003+01:00

Inevitably police cuts have become a political football after a week that looked like an apocalyptic version of Supermarket Sweep - what the French newspapers have called "the shopping riots".

Yesterday David Cameron told the House of Commons that 20% police budget cuts would not necessarily lead to reductions in police on the beat. This claim was scrutinised by Cathy Newman on the Channel Four Factcheck, who concluded it involved a “rhetorical sleight of hand".

David Cameron also noted:

Today, as we speak, only 12% of police officers are on the beat at any one time.

It’s a shocking statistic. I verified this figure in a report, Demanding Times (pdf available), by HM Inspector of Constabulary. However, it’s a little misleading and maybe a tad mischievous.

Demanding Times explains exactly what is involved in the 12% figure for police “available” and “visible”:

The majority of officers and PCSOs in visible roles who are not available will be off shift. Some will be appearing in court (to give evidence or act as court liaison officers), others will be on holiday and a few will be off sick.

… 19% of police officers and PCSOs are in the middle and back offices combined. It is to be expected that there will be some police officers in these categories, as they include roles such as managing and processing intelligence, criminal justice, specialist investigative support functions and crime management. They will also be working in roles that benefit from operational insight, such as business transformation projects. Equally, the back office category includes training roles: and forces rely on the brightest and the best from the front line being able to pass on their skills and knowledge. Nevertheless, authorities and forces, taking account of their local circumstances, would benefit from assuring themselves of the need for police officer skills in these two categories.

No one would deprive police of their annual leave, sick leave or being off-shift – particularly after the last few days. Likewise intelligence, investigation, etc are valuable. Of course, there is no doubt scope for reducing red tape – just as there is in most public services. The fact that there is variation in rates of “available and visible” across the country points to scope to spread best practice e.g. in shift management.

There is a strong case for police reform and an urgent need for greater efficiency – the police force is arguably the least modernised territory of the public sector. However, misleading and mischievous use of eye-catching statistics is unhelpful.

Unions and accounting for redundancies – lifting the fog?

2011-07-27T20:25:00.003+01:00

The Coalition’s budget deficit programme is causing redundancies to ripple through the public sector as well as quite a bit of the third sector exemplifying the Big Society. The OBR expects 330,000 public sector jobs to go by 2015.

In times such as these it is vital that unions provide workplace representatives as well as rank-and-file union members with the tools to understand what is going on. In the college sector UNISON have published a Guide for UNISON reps dealing with cuts.

The Guide helpfully sets out how the Coalition’s policies are affecting funding for colleges. It is less clear when it comes to explaining college accounts and measures of financial health used by the Skills Funding Agency. In fact it seems to not appreciate how making operating losses inevitably worsens a college’s financial health.

UNISON is right in understanding that further education funders have in the past paid funding allocations in advance to struggling colleges. But can the Skills Funding Agency do that when the whole sector is ravaged by funding cuts? Perhaps not.

On the website of the Universities and Colleges Union website there is useful Insiders Guide to HE sector finances including university accounts (pdf available). It was commissioned by Joint Negotiating Committee for Higher Education Staff to assist both employers and employees in negotiations. The college sector could do with something similar in these troubled times.

The Coalition gives birth to the Open Public Services White Paper

2011-07-11T22:38:00.003+01:00

After a long and difficult gestation, at last the Open Public Services White Paper arrived today.

Its timing could not have been less auspicious. The gaze of the media was upon the House of Commons where the Secretary of State for Culture was being flayed by the leader of the Opposition who wanted to know why the Prime Minister was not there to answer questions on Hackgate – rather than at Canary Wharf launching the plan for Open Public Services to a friendlier audience assembled by the centre-right Reform think tank.

The coincidence of the Open Public Services White Paper with the news of the break-up of the Southern Cross care home chain was unfortunate.

The White Paper set out five principles of Open Public Serices:

Choice – Wherever possible we will increase choice.

Decentralisation – Power should be decentralised to the lowest appropriate level.

Diversity – Public services should be open to a range of providers.

Fairness – We will ensure fair access to public services.

Accountability – Public services should be accountable to users and taxpayers.

It is worth considering the parentage of the new White Paper on Open Public Service. In Public Services published by the Prime Minister’s Strategy Unit, the language was of:

- With horizontal pressure from competition and contestability

- And bottom up incentives of choice and voice

- Supported by improvements in capability and capacity

…to create a “Self improving System”

That was in January 2007 in the last months of Tony Blair’s government.

In some quarters today was seen as a (another) re-launch of the Big Society. The White Paper certainly. Interestingly the only use of the term was in relation to the Big Society Bank. While the White Paper place emphasis on the role of new entrants as providers – including charities and mutuals – the New Philosophy Capital think tank was blogging quite sceptically this afternoon. The chill wings of austerity are blowing through the third sector.

How significant is the White Paper? Time will tell. The Coalition is promising more meat on the bones in coming months.

TES reports FE colleges in the black in 2009/10 - so what?

2011-06-05T11:54:00.002+01:00

The Times Education Supplement on Friday published an interesting analysis on the state of the college sector's finances. The headline was somewhat eye-catching: FE colleges in the black.

The numbers crunched for the article showed:

On average, colleges reported an operating surplus of about £300,000 last year, after two years of deficits. This came despite the lowest rate of income growth for five years.

Of course averages can disguise as much as they reveal. (In particular, mean averages are a crude measure which can be distorted by extreme outliers. The article did not indicate if the analysis used the more useful average of the median - the value in the middle of the distribution.)

Certainly in 2009/10 there were over 70 colleges with operating deficits. That is a lot of red ink - even if the college sector as a whole is in the black.

Comparing like-with-like is helpful although tricky when there is a lot of churn with mergers and takeovers in the college sector. When I compared the performance of individual colleges excluding those that had been dissolved or merged, indeed the figures suggest that three-quarters had larger operating surpluses (or smaller deficits) in 2009/10.

The article asks the question: So are institutions in better shape than their funding body feared?

While 2009/10 was a better year than the previous year, we have to remember that we are talking about financial years starting on 1 August 2009 - over 22 months ago - and ending before the cuts heralded by George Osborne's Spending Review. While Labour had introduced their own cuts in funding rates, the Conservatives are taking the axe to whole programmes such as Train to Gain. The squeeze will be felt in the next four years - not in 2009/10.

So perhaps "doom-laden predictions about the state of college finances" cannot be discounted in 2011 on the grounds that the college sector on average had a less bad time in 2009/10.

School for scandal: colleges, franchising and efficiencies

2011-05-29T10:55:00.003+01:00

For some time I have had a sense of deja vu. All the talk of swingeing funding cuts and reducing "unit costs" in the college sector took me back to the 1990s.

A Google search found me a chilling article from the Times Higher Education supplement a decade and a half ago: it reported 20% “total efficiency gains” made by the college sector in the three years to 2005/6. A significant part of that was from growth.

I am not the only one who thinks we are going back to a future very like the 1990s. This week the Education Guardian published an excellent article by the college funding expert Nick Linford. It warned of how colleges may feel compelled to blunder into risky sub-contracting arrangements - just as many did in 1990s through growth in "franchising" provision to businesses and community groups offered lucrative margins.

Nick Linford's blog helpfully offers news clippings on some of the major cases of franchising and sub-contracting that went badly wrong.

So should colleges steer clear of franchising and sub-contracting? Arguably no - it will depend on their circumstances. However, they always need to have good risk management including due diligence on prospective partners, on-going monitoring and robust quality assurance.

Fraud Friday: some scams in the news

2011-05-20T19:03:00.004+01:00

Maybe it’s a sign of the times or the phase in the business cycle, but fraud seems to everywhere. Its not just the freshly sentenced former minister Elliot Morley who dishonestly claimed more than £30,000 in parliamentary expenses in what the judge deemed was not a very sophisticated fraud.

Third Sector reported yesterday that the Charity Commission had found that the Director and chair of an education charity not only stole £245,000 from two charities but also made fraudulent payments for training and other activities.

When trustees abuse their position it can be difficult for other employees to know and stand in their way. However, it is disturbing that the charity failed to submit audited accounts for two financial years. Trustees really should pay attention. Too often trustees place undue reliance on their more financially literate colleagues - maybe this happened here.

The headline on this week's Inside Housing is: Landlords targeted by electronic con. In fact the scam does not seem that technological: housing associations seem to have fallen for fake letters requesting changes to supplier details.

Last month the Young People's Learning Agency issued a fraud alert to colleges and academies which warned:

All Academies and sixth form colleges are asked to be vigilant when dealing with notifications of changes of bank account from their suppliers, and if necessary to review their procedures for dealing with changes. The YPLA has been notified of an alleged attempted fraud in which an apparently genuine change of bank details for a supplier (a building contractor) was notified and acted upon. The notification was subsequently been discovered to be false once the genuine supplier raised a query over a missing payment.

The police are currently investigating this incident – the YPLA has been informed that similar attempts have been made elsewhere in the country

While most people are wary of emails and phone calls - particularly the most amateur of 419 scams such as those highlighted on the 419eater website - too often people accept a piece of paper if it is signed and looks official.

Colleges, financial health and institutional landscape: size sometimes matters

2011-05-20T11:55:00.010+01:00

Last year I analysed the 2008/9 accounts of general FE colleges (GFEs) to see if they showed that big was beautiful: the results showed that larger GFEs might have economies of scale from lower admin costs but they were not financially healthier. With the Skills Funding Agency’s (SFA) release of the 2009/10 college accounts I thought it was time to see if anything had changed.

The SFA’s college accounts spreadsheet allows anyone with a spare 30 minutes to correlate college size (as measured by the income measure used by the SFA for analysing finances) and financial health (as gauged imperfectly but simply by college adjusted surpluses as a proportion of income).

When analysing GFEs I excluded the two super-colleges in Leeds and the North East which are so much larger than the rest of the sector. Again I found that there was still no correlation between college size and financial health. (Last year I found was a slight deterioration in operating surplus as a percentage of income as income increased although I excluded all London GFEs.)

The results for Sixth Form Colleges were more interesting. They showed that there was some correlation between larger size and better financial health. The lower admin costs college size increases did feed through to larger surpluses which can be saved for a rainy day and/or re-invested into better building and equipment.

The lessons for Sixth Form Colleges and policy-makers? Mergers and collaboration have more to offer them than GFEs in terms of better financial performance. While I suspect that Sixth Form Colleges do not the thirst for expansion (even empire) that some GFEs demonstrate, there may be ways of developing alliances and federations without full-blown merger. They will have to consider options as the landscape changes around them – particularly feeder schools forming federations and joining academy chains.

Note: the charts show adjusted surpluses as a proportion of income (%) against college income (£k)

Education for-profits or not? It depends

2011-05-18T19:37:00.006+01:00

We live in interesting times. The talk of Maoist revolution in public services seems to have tailed off. However, in education there is a huge wave of change coming the way of education even if the NHS is centre stage at the moment.

A critical issue in education at the moment is whether for-profits will become significant players. In the medium term, the answer may depend on which sector you are talking about.

In universities, the minister responsible is keen on “alternative providers”. They have already arrived. As I have noted on this blog before, the professional training company BPP is getting University College status. Recently it was announced that BPP had teamed up with Swindon’s New College to offer a no-frills law degree for £3000 per year.

This week an article in the Times Higher Education by a consultant from The Parthenon Group global strategy consultancy suggested:

By charging £27,000 for three years, England and Wales have just become Treasure Island to for-profit companies that know from experience that they can teach degrees for much less.

The article goes on to suggest that the new entrants will shake up the incumbents:

Universities must begin to provide the platform for more sophisticated strategies, including: greater pricing differentiation; international growth; regionalisation; improved employer partnerships; greater student employability; and targeting particular student segments - for example, adult learners.

For-profits may be welcomed by the government in higher education but the red carpet is not yet rolled out in primary and secondary education.

The government’s free school policy is turning out to be less revolutionary than hoped or feared. Last Friday’s New Statesman points to “the Coalition’s free school dilemma”. The introduction of new suppliers in the schools market need buildings when there are constraints on capital spending. Jonn Elledge of EducationInvestor magazine concludes:

The government wants three things: to create enough new schools to shake up state education; to keep the profiteers out; and to keep the cost to the taxpayer down. But it can't win on all three fronts. One of them is going to have to give. And right now, it looks like the revolution will be the one to get tossed aside.

Not so long ago it seemed like the ban on for-profit free schools might be lifted. There were voices from policy wonks calling for a change – people like Julian Astle of the Lib Dem think tank CentreForum. Now it seems that the government – or at least the Lib Dem wing of the Coalition - may be more cautious in reforming public services – let alone allowing for-profit schools.

Maybe things will change for schools as well as universities. The Coalition has – potentially – another four years when a week is a long time in politics.

Two cheers for the SFA: college accounts and benchmarking

2011-04-18T19:44:00.001+01:00

The Skills Funding Agency has recently published its spreadsheet summarising the 2009/10 accounts of 351 colleges. One of my concerns about the end of the Learning and Skills Council in 2010 (alongside the inevitable confusion and complexity involved) was that the publication of the college accounts spreadsheet would end. The survival of the spreadsheet is to be welcomed.

The college accounts spreadsheet allows colleges and their advisors to compare their performance. However, care needs to be taken. While the SFA says that the finance records submitted by the colleges have been “subject to basic credibility and reasonableness checks”, there are evident anomalies. There is the college paying £1800 a day for internal audit and another seven colleges paying a nil day rate. There is also the college which capitalises all expenditure over £5. The SFA would deserve three cheers if they looked at the extreme values and queried them before publishing them.

After a few reasonableness checks I will be publishing some analysis of the college accounts here over the next few weeks to make up for the scarcity of my blog posts recently.

Public sector jobs disappearing more quickly than forecast

2011-03-17T10:09:00.002Z

Yesterday's depressing unemployment figures from the Office for National Statistics revealed that public sector employment in the UK fell by 132,000 last year. About half were central government - about half of those 66,000 were in the education sector.

Worryingly, at the macro level, the loss of jobs in public sector is running at more than twice the rate predicted by the Office for Budget Responsibility. (The rate is even higher than the initial OBR estimates.) Clearly the OBR has been caught off-guard by the front-loading of the grant cuts to local government and the responses of councils. This may be only a timing effect but in these uncertain times it may affect confidence more generally.

Hutton's pensions report: The Deal and the reaction

2011-03-10T10:07:00.005Z

This morning Lord Hutton of Furness published his report in to public sector pension including his Deal for public service workers and taxpayers (see above). With 200 pages of recommendations and analysis but few surprises, the report arrived in time for the Radio Four Today programme.

On Today Dave Prentis of Unison responded to the report in very reasonable terms. It appeared that he was more concerned about the hikes in employee pension contributions starting in 2012 than the actual report. He did express concern that the government might cherry pick the report at the expense of public sector workers.

(I have blogged a few times about the 3% pension levy and its potential implications for the local government pension scheme. The 3% levy followed Hutton’s interim report which pointed out that increased contributions allowed short-term savings. In the interim and the final report Hutton deftly handed over the issue of contribution rates over to the government.)

There is a more militant and wider-ranging response from the Public and Commercial Services union. PCS have warned: “any increase to contributions and the pension age for civil and public servants would be an unfair and unnecessary tax on working in the public sector and will be fiercely opposed”. (Of course, the threat of less take home pay in just over 12 months is more potent in getting the brothers and sisters out and around the picket line brazier than the prospect of a year or two or three of work possibly several decades hence.)

It does look likely that there will be co-ordinated strikes over pensions - perhaps even a million strong strike. However, I suspect that Hutton is playing almost a cameo role.

The final Hutton Report on public sector pensions – more signs of unrest

2011-03-07T09:34:00.001Z

On Thursday Lord Hutton publishes his final report on public sector pensions. (Strangely, the publication date was only announced at the end of February.) A shift away from final salary to average salary pensions is likely to be proposed. The increased employee pension contributions advocated in his earlier interim report are already meeting union opposition.

In yesterday’s Observer a report pointed out:

Strike laws dictate that workers can only call action over a change to their pay or conditions and pensions are the only single reform that affects all public sector workers, justifying a general walkout. Some unions are already agitating for such a move.

At a time of pay freezes pension contribution rises are particularly painful for the “squeezed middle”. To the extent that lower paid workers are protected, the greater the rises for their better paid colleagues.

In a portent for the future, last week the University and Colleges Union voted at 67 universities by two thirds for strike action and 82% voting for action short of a strike. A series of rolling strikes will take place from 21 March if a resolution cannot be found to a dispute over changes to the Universities Superannuation Scheme.

In the news: academies, free schools and university technical colleges

2011-03-01T10:15:00.005Z

In today’s Guardian an interview with former Tory education secretary Lord Baker highlights his recent work with Labour’s academies programme and now the Coalition on University Technical Colleges:

He is reviving the long-forgotten technical schools, which were enshrined, alongside grammar schools, in the 1944 Education Act, but which never got off the ground. They will be grandly, if rather confusingly, called university technical colleges (UTCs). One has already opened in Staffordshire – across the road from its sponsor, the big machinery maker JCB – and Baker has government support and funding to set up another 15. But that's just the start. "I want a hundred by 2015," Baker says. "After about 10 years, there will probably be 200 to 300." At the minimum, the initial costs will be £3m each. To hear Baker talk, you'd think the words "deficit reduction" had never been uttered; his fellow ministers used to say he was never knowingly underbid in public spending rounds. He has no truck with suggestions that the colleges are experimental. "This has become a movement," he proclaims.

The UTCs will cater for 14-to19-year-olds and offer a technical curriculum. The students will undertake 40-80 days' work experience each year on top of a nine hour day for 40 weeks a year. Lord Baker claims the support of Jaguar, Rolls-Royce, National Grid, British Aerospace, Siemens and Toyota for his movement.

The UTCs have been under the political and media radar. That might well change.

Selection and admission policies are always visible. This morning the Daily Telegraph reports (or maybe warns its readers) that the Coalition will consult over changes to the school admissions code in England which would give academies and free schools the freedom to prioritise deprived children when places are oversubscribed.

Today’s Financial Times highlights the problems of the Department for Education – in particular its ability to deliver the reform policies set out in the DfE business plan (pdf available). It notes the delays in changing planning rules to allow free schools in a variety of non-educational buildings.

Education Executive reports on the Free School Kit from Partnerships for Schools which will assist parents and others in their search for a site for a new school. The Kit is available online and allows parents to explore the geographical area where they propose setting up a new school, helping them to understand more about the existing educational landscape including pupil attainment, the percentage of pupils eligible for free school meals, Ofsted ratings, surplus places, etc. It is intended to find the “hot spots” of unmet parental demand.

Women on Boards: as the public and third sectors do better than PLCs, is there anything to worry about?

2011-02-25T09:34:00.001Z

In November I blogged on the possibility that Lord Davies’s independent review into Women on Boards would recommend mandatory quotas for boardrooms. Yesterday, Lord Davies’ report was launched; I opens with the bald fact: at the current rate of change it will take over 70 years to achieve gender-balanced boardrooms in the UK. However, his report does not recommend quotas. It recommends that FTSE 100 companies should be setting their own targets for a minimum of 25% female board member representation by 2015.

Lord Davies’ report also recommends that the Financial Reporting Council should amend the UK Corporate Governance Code to require listed companies to establish a policy concerning boardroom diversity. This would include how they would implement such a policy and require an annual disclosure summarising progress made.

Corporate Governance Code requirements usually flow through to the governance codes and requirements in the public and third sectors. Targets of 25% would not make sense in many organisations where women are well represented. (Last week I was presenting at a housing conference. When I started talking about gender balance on boards, one of the seminar participants pointed out that housing associations do much better than the 7.8% figure for women on the boards of FSE250 companies.)

While sectors such as housing associations may do better but there is no room for complacency when 37% of board members are women and only 21% of board chairs and chief executives.

Mind the [narrowing college funding] gap: the impact on school sixth forms

2011-02-24T10:19:00.003Z

In the media coverage of the cuts there has been surprisingly little coverage of sixth forms. While overall 16-18 funding is set within the constraints of the deficit reduction program, there is the policy expectation that increased participation levels from raising the school leaving age should be funded by efficiency gains. In addition, schools are to be funded at the same (lower) rate as colleges. While there is “transitional protection” limiting losses in any one year, austerity will bite.

What does this mean? The local press around the country is starting to pick up on the implications. Staffordshire County Council is warning schools to prepare for significant challenges and to look at whether their courses will remain viable. This means collaboration and – for small uneconomic school sixth forms – closure. While in Croydon the Council wants schools and colleges to share sixth forms.

It is ironic that in the early noughties the Learning and Skills Council was expected to reshape 16-18 education with unviable school sixth forms being reorganised out of existence. Now the LSC is gone, this might well happen.

LGPS – mounting opposition to increased contributions

2011-02-20T20:58:00.002Z

I was doubtful that the Coalition was retreating on public sector pensions when it was announced that the consultation period for the 3% pensions levy on most public sector workers would end three months later than previously planned. However, I think there is now a real chance that the Coalition may U-turn on the planned increase in employee contributions Local Government Pension Scheme.

There is mounting opposition to the suggestion that LGPS members should pay an extra 1% each year from 2012 for three years. First a group of London pension “administering authorities”. Then the Conservative leader of the Local Government Association. These concerns are on top of and different from the unions’ resistance.

The new opposition are concerned about the effect of the 3% pensions levy on the sustainability of the LGPS if it triggers a “mass opt-out” and spiralling contributions as the contributing membership shrinks.

The alternative advocated by some of these opponents is a paring back of pension entitlements within LGPS. There case makes a lot of sense. However, the savings will be over decades – George Osborne’s Spending Review was looking for about £3billion for the LGPS employers and the rest of the public sector by 2015. How can that gap be filled if the Coalition does another full or partial U-turn?

In the news: demographic pressures and failing secondary schools

2011-02-16T08:35:00.004Z

A "youth bulge" may have been at work in the Tunisian and Egyptian revolts but demography has political implications closer to home. Since the turn of the millennium many education providers have been conscious of demographic decline. Now there is a recognition that rising birth rates are starting to feed into demand for primary school places as an extra 100,000 babies every year are fed into the equation.

This week the quality media has turned its attention to the longer term and post-11 places.

The Financial Times reports that secondary schools will be affected by both rising birth rates and slower rates of migration of middle-class families out of cities. The FT analysis of official projections indicates that an extra 80,000 secondary school places will be needed in England by 2016/17 in areas of population growth. However, in those areas, there is space for only 50,000 students at schools that meet government targets. In addition there are currently 6,000 places available in schools that do not meet the government’s minimum “floor standards”. This might become a major political issue unless new places are created through the free schools and other policies.

The ever excellent Guardian DataBlog maps the location of the current surplus capacity. It’s a shocking statistic that 225 schools - 7% of England's school estate - are more than a third empty and most of these have poor GCSE results. (Off course some may have poor results due to challenging circumstances but the persistence of such concentration of educational disadvantage remains a serious social issue.)

The OECD on Housing and the Economy – arguments and evidence

2011-02-09T19:26:00.003Z

Yesterday I stumbled on an OECD survey Housing and the Economy: Policies for Renovation. The report seemed to have been overlooked by the UK press apart from the Financial Times. Even Inside Housing appears to have overlooked it.

The report recommends reforms to financial sector oversight, taxation, land use policies, rental sector regulation and social housing provision. It argues that these changes will improve the functioning of the housing market and benefit the economy more generally. (The relevance of the report can be seen in US’s jobless recovery where negative equity is hindering the ability of America’s unemployed to move for work.)

As housing has been a casualty of the financial crisis and now the deficit reduction plan, it might have been expected that this objective, balanced and well-researched report might have been read by someone. Even if it had not been carefully studied, chunks could easily be copied and pasted to provide fodder for arguments on all sides.

Advocates of the Coalition’s housing benefit curbs could point to:

Where housing supply is constrained in the short run, however, part of the benefit of government rent allowances may shift from renters to landlords without necessarily enhancing housing availability for needy households. Indeed, there is some evidence that rent allowances are passed onto higher rents.

Opponents of the government’s moves to weaken security of tenure in social housing could signpost:

means-tested social housing systems may potentially reduce job seeking incentives amongst the unemployed, or discourage low-wage workers from seeking higher paid jobs if social housing is withdrawn or rents are increased as earned income grows.

Even abuse and manipulation of the report might have been better than being ignored.

The report is written to draw conclusions from across the OECD’s membership of advanced industrial countries. Inevitably this means that the report’s recommendations may not all be relevant to all 30 countries. Even where the recommendations such as looser land use policies, freer rental markets and more reliance on rent allowances than social housing may be appropriate, there are practical and distributional concerns. However, the study is worth reading with an open mind.

Inside Housing’s board performance survey: cause for concern?

2011-02-05T12:14:00.002Z

This week's Inside Housing has a survey of governance in the social housing sector. My initial reaction (or rather tweet) was: Shock! Horror! 82% of board members in #socialhousing think they do a good job - "only" 71% of chief execs agree

More important that some mismatch in satisfaction with board performance is the level (and again) some mismatch in the level of dissatisfaction with board performance: about one in ten board members was "dissatisfied or very dissatisfied" with board performance and a little more than that among chief executives, company secretaries and governance officers.

Arguably more serious than all of this is the problem of weak boards not realising that they are failing and not doing anything about this. (History shows us that often such weakness is only diagnosed after the event by regulators for all sorts of reasons.)

In the world of corporate governance good practice, external facilitation of board performance reviews are increasingly seen as important. I doubt many housing boards have accepted that challenge. Maybe something for the next Inside Housing survey?

The notes to the survey report need to be read:

95 valid responses were recorded. 62% were from board members, 9% from chief executives and 22% from company secretaries and governance managers.

I struggle to get those percentages to get anywhere near 100% - even allowing for roundings on all the figures. Am I missing something or is there a typo? (The percentages in the report are different from those in the article but do still fall short.)

The fact that we are talking about a survey of 95 must mean that we have to treat the findings with some caution. You do not need to be a statistical boffin to recognise that the margins of error may be somewhat substantial – possibly bigger than some of the mismatches between executives and non-executives. If 9% of the 95 were chief executives and 22% were company secretaries and governance officers, we are talking about 29 people.

Inside Housing should be applauded for commissioning the survey. However, a larger survey might have allowed some of the issues to have been probed more effectively and robustly.

The IFS Green Budget: public finance challenges and public sector pay premiums

2011-02-02T19:30:00.004Z

Much of the media coverage of the Institute for Fiscal Studies’ (IFS) Green Budget (press release and full document pdfs available) has focused on the message that George Osborne should resist the temptation to have a giveaway Budget. A quick look at Google News suggests that there are fewer headlines about the Green Budget on desirability of a Plan B.

The IFS forecasts that the government will borrow slightly less in 2010/11 than the Office for Budget Responsibility (OBR) forecasts. Will the Chancellor splash out or even give a gentle stimulus when the recovery stalled in the fourth quarter last year?

There has been speculation that the Chancellor may delay the planned fuel duty rise. I had wondered if he may find some loose change for 16-18 students who lose the EMA grants.

The IFS’s warning against a giveaway on 23 March arise from two downside risks for the public finances.

1) the economy might not grow as quickly as the OBR expects, and even if it does the public finances might not bounce back as strongly as it forecasts.

2) the planned spending cuts might prove formidably hard to deliver.

Other commentators have suggested that the cuts may be hard to stomach. The IFS warn that the success in reducing public spending in the 1990s is of limited relevant. This is “the tightest five-year period for public spending since at least the Second World War”.

The IFS notes that

Spending plans set out in the October 2010 Spending Review imply a significant public pay freeze and large employment cuts.

Controversially it goes on:

Before the financial crisis, public sector employees were, on average, paid at levels roughly in line with their private sector counterparts once observed differences in skill composition were taken into account. Since 2008, a significant public pay premium has appeared. We do not therefore believe that the planned two-year pay freeze will lead to widespread recruitment problems in the public sector in the near future. However, the average pay differential hides large variations in relative pay between different areas of the country. Consequently, some public sector vacancies, especially in London and the South-East, will remain hard to fill.

Talk of a 6% public sector premium for men and over 10% for women could well show up in this spring’s debates about pay and pensions.

Government “retreat” on public sector pensions levy?

2011-01-30T15:10:00.003Z

Yesterday Guardian readers who work in the public sector may have been pleasantly surprised to learn: “Treasury retreats over public sector pensions reforms”. The article went on:

The government has retreated over reforms to public sector pensions, saying it will not have proposals ready until the summer rather than pressing ahead with planned higher contributions in the March budget

In plain English: this means is that the consultation period for the *3% pensions levy on most public sector workers will end three months later than previously planned. This is hardly a U-turn. It could be seen as a tactical move to avoid industrial action on pensions before the May local elections.

More significantly this week it became clear that the extra pensions contributions for public sector workers would be the rallying cry for co-ordinated industrial action. Strikes really should start featuring on risk registers across the public sector.

* The 3% may actually be significantly more for some if lower paid workers’ contributions are kept constant.

16-19 academies: free schools meet sixth form colleges

2011-01-27T12:18:00.001Z

The Education Bill published today makes provision for 16-19 academies. Until now many academies offered courses for 16-19 year olds. But this is more radical. It is a development of the free schools policy.

I am not sure how many people were listening last week when the media was full of Alan Johnson, Ed Balls and Andy Coulson but David Cameron gave a speech on Modern Public Services. It included this:

For the first time, charities, universities, businesses, teachers and groups of parents will be allowed to establish their own academies where there is a lack of suitable education for 16-19 year olds.

Based on the same principles that underpin our Free School programme, this will widen the range of options available to young people and encouraging them to continue in education beyond their GCSEs.

Incumbents in the 16-19 market had better be aware of this new challenge.

PAC on academies: some thoughts on governance and regulation

2011-01-27T10:30:00.005Z

Today is a big-ish day for education policy. At 11.30am Michael Gove published his Education Bill although the contents are previewed in parts of the media. Until then we can read about the cross-party Public Accounts Committee report on the Academies programme.

The parliamentary PAC report expresses concern over financial control in the academies sector. Unfortunately the headlines have overlooked the good news in the report’s Executive Summary:
sponsored academies… have performed impressively to date, achieving rapid academic improvements and raising aspirations in some of the most deprived areas in the country. In many cases this has been achieved through high-quality leadership, a relentless focus on standards, and innovative approaches to learning and to the school timetable.

However, the Summary goes on to make serious criticisms:

Many academies have inadequate financial controls and governance to assure the proper use of public money, and the Department and Agency have not been sufficiently rigorous in requiring compliance with guidance. In developing a new financial handbook and governance framework, the Agency should make it compulsory for all academies – sponsored and converter – to comply with basic standards of governance and financial management. This should include segregation of key roles and responsibilities, and timely submission of annual accounts.

Academies will have to consider and act on the concerns raised in relation to governance:

We heard evidence of non-separation of roles, for example the chair of the governing body also being the chair of the finance committee, the responsible officer also chairing the governing body, and the responsible officer also chairing the finance committee. All of these roles should be clearly separated. There was further evidence of a shortfall in financial assurance and challenge owing to academies not having audit committees – against Departmental recommendations and Charity Commission good practice. We also heard that not all academy finance directors are CCAB-qualified accountants, again counter to recommendations in the Academies Financial Handbook.

Quite a few academies may not like all or some of these criticisms. It is a fair point that academies may struggle to arrange their governance structures with a standalone audit committee when so many claim that they have difficulty recruiting one governor who is an accountant or auditor. If academies do not move on these issues, they will find that they are censured by the YPLA auditors.

Even without the PAC report, there was a strong case for academies to review and strengthen their governance and financial management. They are high-profile and publicly funded organisations with their reputations at risk if they do not demonstrate compliance with high standards of governance.

(I should declare an interest: I work with academies and provide Responsible Officer services – the quasi internal audit of basic financial controls mandated by the Academies Financial Handbook.)

The report touches on the nature of regulation for the academies sector:

In future [sic] there must be greater clarity about what is required as opposed to what is recommended. Too much in the current framework is permissive, and there is insufficient mandated practice to prevent individual academies adopting practices which do not comply with basic standards of good financial management and governance.

I would agree that there is a need for a clearer distinction between “must” and “should”, particularly in the Academies Financial Handbook. However, I believe that academies should be encouraged and cajoled individually and collectively to raise their standards of governance so that regulatory input can be focused rather than broad-brush and heavy-handed. For a long time I have argued for a code of governance agreed by and for the academies sector leveling-up standards with a “comply or explain” approach. It works in other sectors.

Strangely the report is out-of-date on one issue before it is published when it states:

From January 2011, all academy trusts became exempt charities. This means that the Secretary of State for Education has replaced the Charity Commission in the role of Principal Regulator, and academy trusts submit their accounts to the Department only

Due to delays, the Charity Commission is - for now – the Principal Regulator. Hopefully, when there is a new Principal Regulator (presumably the YPLA and then its successor the EFA), they will use the right mix of regulation, self-regulation and governance to strengthen internal financial control across the academies sector.

IT, productivity and culture

2011-01-26T19:16:00.002Z

On the LSE Politics and Policy Blog there is an article highlighting how the productivity of the Department for Work and Pensions fell for much of the last two decades. The explanation is not the traditional Aunt Sally of allegedly lazy or incompetent public servants – it’s more complex than that as well as relevant beyond Whitehall.

Policy churn, organisational change and personnel turnover at ministerial change partly explain the dismal performance at DWP. More significantly, Patrick Dunleavy and Leandro Carrera suggest that a conservative mindset hindered the adoption of IT for improving productivity:

Three main organisational culture problems inside DWP prevented top officials even considering a shift to digital-era governance. First, senior officials with little or no IT background themselves did not believe that the poorer households and individuals receiving welfare benefits would ever get Internet access. However, in 2008 they discovered to their surprise that 51 percent of DWP ‘clients’ were already online with broadband Internet access.

Second, for years top civil servants saw the web as merely a place for posting static billboards of information and had no conception of creating a more interactive Web experience. Third, internal organisational power over policy on IT was concentrated among officials (aged in their 40s and 50s) running the big-budget mainframe computer systems, who saw web processes as a financially trivial (and hence organisationally irrelevant) sideline.

While these issues may be particularly acute in parts of central government, some of those attitudes can be found throughout the public and third sectors.

Hindmarch’s hints on college turnaround

2011-01-25T09:26:00.001Z

Today's Guardian has an interview with the Colin Hindmarch - the principal credited with Harlow College's turnaround. The article includes advice on organisational recovery:

For turning around a college

• Keep students at the heart of everything you do

• Create a clear strategy for teaching and learning that is understood by everyone

• Be bold and brave and don't be afraid to take risks

• Create a culture where everyone accepts responsibility for students' successes and failures

• Always be truthful about what is going on at the college. Never deceive anyone else or yourself

A spring of disgruntlement? Strikes, pay and pensions in the public sector

2011-01-24T22:25:00.005Z

Today the teaching union ATL announced that it would be balloting its members on industrial action over the proposed increase in teachers’ pension contributions. Meanwhile in colleges and universities UCU is doing likewise on the issues of jobs, pay and pensions.

Beyond schools, colleges and universities are we facing a spring of disgruntlement?

How will public sector unions respond to the austerity that is affecting their members’ jobs, pay and conditions?

Headlines may inflame matter when they highlight the remuneration packages of se senior management. The Daily Telegraph this weekend reported on pay rises enjoyed by university vice chancellors. (The paper’s survey found that three-quarters of vice chancellors saw pay packages, including salary, pensions and other benefits, increase during the year to August 2010. Eleven of the 87 surveyed benefited from rises of more than 10 per cent.)

The issue of pensions is likely to be a highly sensitive one. The Hutton Commission final report on public sector pensions is due in March 2011. The exact date has not been published but the 2011 Budget is on Wednesday March 23 – this would be an obvious candidate. The final report is likely to recommend pension entitlements based on a career average salary rather than “final salary”.

Public sector pensions are not “gold-plated” but public sector pension schemes do give workers a certainty about the timing of retirement and a level of entitlements that most private sector workers lack. I suspect that not all public sector workers recognise the full value of their pension schemes. Unions have not mobilised against the change in inflation indexation introduced last year. However, the increased pension contributions likely to kick in across the public sector from 2012 will be harder to swallow - as seen in the case of ATL members in schools - when pay is frozen for most of the public sector. Whether unions will enjoy public sympathy is another issue.

Quiet zone: the public sector whispering when Twittering

2011-01-23T20:05:00.002Z

Maybe it is inevitable that last week Facebook complained that social media is not used enough by public agencies in the US. Perhaps as a relative newbie to the world of Twitter, I should not criticise those who are even later to the party than me. However, I have noticed that in the world of Twitter some UK public and third sector organisations have a presence that is worse than useless.

Fundamentally too many organisations do not know who they are talking to (Users? Other stakeholders? Media? Opinion formers?). Let alone what they are trying to convey.

Quite a few organisations lose interest after setting up their Twitter profile – why have a corporate presence if you have nothing to say?

Some struggle to get any followers at all. This is hardly surprising. They forget that you need to follow others in order to attract attention. A few hashtags might encourage people to take a look.

Too often tweets do not have any links - so the content becomes a dead-end rather than a path to a corporate website or other media content. (These cul-de-sacs do nothing in terms of search engine optimisation.)

It is sad that some organisations cannot even be criticised for using social media for “broadcasting” their messages rather than engaging in dialogue. So many organisations are half-heartedly whispering rather than broadcasting.

Is fraud rocketing? Even if it isn’t, what should you do about it?

2011-01-21T10:55:00.002Z

Last week Public Finance was reporting that levels of fraud rocketed during 2010. There is plenty of media coverage of fraud. This week I joined in tweeting a link to a
blog about Portsmouth University and MacIntyre Hudson’s survey of public sector fraud.

It is worth emphasising that the Public Finance’s report was based on KPMG’s Fraud Barometer which tracks fraud cases in UK Crown Courts. So detected fraud is “soaring” – is actual fraud up?

Recessions, credit crunches, austerity, etc have a tendency to expose financial chicanery. Just ask Max Madoff. I am sure that Bob Maxwell would agree.

To borrow a great quote from Warren Buffett and use it in a different context:

It's only when the tide goes out that you learn who's been swimming naked.

Of course, total – detected and undetected – fraud may be up too – in line with media coverage. For example, some of the squeezed middle may resort to white collar crime in hard times. Media coverage may even have a copycat effect – MPs are not the only ones who may be susceptible to the feeling that if colleagues’ snouts are in the trough, they should no be missing out. Experts point to need, opportunity and justification driving fraud - "others doing it" offers a self-justification for some.

Organisations should treat the fraud threat seriously. They should ensure that internal audit allocate sufficient days to fraud detection using IT tools as well as addressing fraud risks as an integral part of other audit reviews.

Decisions, decisions

2011-01-21T10:15:00.002Z

I am currently reading The Decision Book. It sets out fifty models for decision-making alongside some historic context to each model. I’m reading one a day – a bit like Thought for the Day.

The Decision Book even has something of interest to say about old and familiar favourites like the SWOT model of Strengths Weaknesses Opportunities Threats. The SWOT section includes a quote from Margaret J. Wheatley relevant to our uncertain times:

The things we fear most in organisations – fluctuations, disturbances, imbalances – are he primary sources of creativity.

Colleges, Alumni and their donations

2011-01-17T15:20:00.000Z

I was pleased to see on the Education Guardian website an article about colleges and alumni. Iain Mackinnon – from the governing body of Ealing, Hammersmith and West London College – was suggesting that donations from alumni could become a major source of income for colleges as it has for many UK universities.

Ian MacKinnon gave examples of colleges generating income now:

Plumpton College in Sussex, for example, which has an international reputation for its wine-related training, was recently given £70,000 for research. Bournemouth and Poole College has raised over £1m in the last 15 years, from a wide range of supporters. The City Lit, London's most illustrious adult education college, raises tens of thousands every year, mostly from alumni, which it uses to help students with their fees.

I am aware of sixth form colleges seeking to generate donations from parents. This a wise move but parents are no longer when students move on – alumni are for life.

Following my earlier blog post on alumni donations, I googled to see how many colleges had alumni pages on their websites. The answer was very few. Not all of them may be using alumni to

EMA may be saved or, more likely, more than 10% salvaged. But its not likely. Students now could benefit from alumni donations and the associated Gift Aid. What is stopping colleges?

Talking about the future – what about small housing associations?

2011-01-10T09:23:00.000Z

This week’s Inside Housing carries a roundtable discussion on What’s on the cards for 2011. It brings together figures from the world of social housing and its hinterland to discuss the threats and opportunities of the next 12 months.

The discussion was quite upbeat. Maybe the flexibility of the new Affordable Rent at 80% of market levels will ensure new development despite the huge reductions in public finance.

What struck me was who at the table. Local authorities and large housing associations were well-represented. Small housing associations were not there. Liverpool Mutual Homes and City West Housing Trust have around 15,000 – other soothsayers in the article many more.

The small associations will struggle to develop in the future – does that mean decline? The roundtable participants believe that associations will have to be more commercially driven. That is not necessarily something that small housing associations are well prepared to do with their limited resources and voluntary ethos.
One participant suggested: “‘Voluntary boards are part of the past now”.

Small associations – those with a few hundred or, even, a thousand or so homes - will have to do some serious thinking. Working together and with others will be vital for the associations who like to call themselves as “the smalls”.

It would be ironic if local organisations based on a voluntary ethic found themselves evicted from a future of localism and Big Society.

Academies: the significance of numbers and the future of regulation

2011-01-06T10:45:00.006Z

So one in ten English schools are now academies – marking a doubling of academy numbers. I do have some sympathy with commentator Conor Ryan’s tweet that:

It is not the number of academies, but their contribution to school improvement that matters most.

As a former advisor to the last government Conor Ryan blogs:

it is simply ridiculous to claim that the marginal governance and financial changes involved in converting an outstanding school to an academy are in any way comparable to the huge task involved in gaining secure sponsorship and leadership for a new academy in a tough area or an academy replacing a failing school.

The setting-up of academies planned by the previous government and the conversion process allowed by the current government mean that there is a significant challenge and workload associated with regulating them. (On top of that free schools are in the pipeline.) It is therefore ironic that a fog of uncertainty has descended on the future regulation of the academy sector since the regulatory changes planned for 1 January appear to have been postponed. The Young People’s Learning Agency is funding and overseeing the sector, but Third Sector reported yesterday that it has not formally been made the new Principal Regulator to replace the Charity Commission.

Bracing weather - the "double freeze": pay rises and increments

2011-01-05T08:18:00.003Z

Today’s Financial Times reports on proposals from a group of NHS chief executives for a "double pay freeze" - that is, a two year pay freeze for staff earning less than £21k and a freeze on incremental rises which over two thirds of NHS staff enjoy. The good news would be a promise of no compulsory redundancies – the article notes scepticism over whether all NHS organisations could afford that guarantee.

Similar plans – whether or not the NHS proposal happens – may be seen elsewhere – perhaps in education where funding cuts for some organisations may be serious enough to require radical action but not so deep as to require compulsory redundancies.

I am tweeting

2011-01-04T10:16:00.003Z

I am now on Twitter and getting the hang of it. You are very welcome to follow, re-tweet and anything else.

I am personally finding that following others is a handy and quick way of keeping up to date.

Foretelling the future: 2011 predictions and speculations

2011-01-03T13:10:00.004Z

With Christmas and New Year at the way it’s time to read the retrospectives on 2010 and the crystal ball gazing for 2011.

I have not yet listened to Radio Four’s Correspondents Look Ahead programme but Paul Mason of Newsnight makes an interesting prediction on the BBC website. He suggests that in 2011 the Coalition will fall “because everytime it tries to do something serious a bit falls off the machine”. (Interestingly Tony Benn and Dennis Healey made a similar preduction yesterday on Radio Four's Broadcasting House.) Paul Mason foresees a Liberal Democrat pull out leading to “a Second Coalition to be formed between the Conservatives, an inner core of Orange Book Libdem leaders and various Unionists, with a slim majority.” We will see if that happens and what it means for the public and third sections.

The London School of Economics blog on British Politics and Policy has a look ahead at some of the big issues that could dominate 2011. The list is far-ranging although it is a list of questions rather than predictions. While it features the Coalition and austerity, it does not mention the impact of the changes in schools and the NHS which are potentially profound and, the case of the slow painful death of Primary Care Trusts, possibly toxic.

One area which I will be watching and trying to understand is open source government, armchair auditors and some of the technology which may make this something significant. I am sure that there will be some headlines as more public bodies have to publish the detail of their financial transactions. There may even be some good to come out of these exercises.

A Cultural Revolution starting in the higher education sector?

2010-12-24T10:30:00.006Z

While the huge reductions planned in teaching grant and the significant proposed increases in the average level of tuition fees for universities has political significance, the mainstream media has missed some of the other fundamental changes in higher education this year.

Only last week Pearson announced plans to create a vocational degree offered in partnership with further education colleges. It was covered on the BBC’s Education website but I did not see it anywhere else.

In the US for-profit universities have had a bad press this year but it can only be a matter of time before they arrive on this side of the Atlantic on a significant scale. The private sector BPP university college is almost here.

With the media talking about the Maoism of the Coalition’s policies, they have not really recognised this Cultural Revolution starting in the universities.

Nine years of being a board member - lessons learnt

2010-12-17T17:51:00.003Z

Yesterday was my last board meeting. I have learned many things by being on a board for nine years.

Here is some of what I have learned:

1) Boards need to focus on mission. Strategies should support mission rather than distract from it.

2) Board members need time to gain the knowledge and confidence to fully contribute. I think the first one or two years are a matter of finding your way even if you are given a good induction and commit to learning about the organisation and its environment. It is bewildering that some housing associations seek to rotate resident board members after three years – board renewal should not be about getting rid of new blood.

3) Boards need practitioners. I can say with confidence as a non-housing practitioner that housing associations need housing practitioners. I had worked as a consultant and as an auditor in the housing sector but recognised that having hands-on practitioners could bring something extra. They can re-balance the inevitable information asymmetry between full-time executive managers and part-time non-executive board members. (In my day job I have seen colleges how education practitioners are vital for adequate board level scrutiny at colleges.)

4) Boards can recruit excellent board members from a range of fields. If an organisation can afford board remuneration (and if it is legally allowed to pay it), it can be almost overwhelmed by interest. (I had not fully appreciated this when I was wary about board remuneration.) More recently I learned that social networks like LinkedIn can play a valuable role in attracting and identifying new talent.

5) Board members – however individually talented – need to be wielded into an excellent board. That is not automatic – it requires a chair to leverage in all the talents as well as encourage useful challenge and teamwork.

Apologies if some of that just sounds like common sense.

Mortgages, misery and the happiness index

2010-12-15T12:03:00.001Z

The Council of Mortgage Lenders has published a forecast that next year net mortgage lending will fall to the lowest level since 1980. It will be £6bn compared with £110bn in 2006. It could be worse - the CML are assuming there is no double-dip.

This will have implications for the housing market.

Yesterday I was reading the latest Research in Public Policy bulletin from the CMPO think tank at Bristol University. It included research on a link between house prices and well-being. The study found a correlation but explaining it is more tricky. The article suggested: "Perhaps the state of the housing market – and media coverage of the housing market – foster a ‘feel good factor’ when house prices perform well – and vice versa." That feel bad factor might be bad news for David Cameron's happiness index.

Public sector pensions as a business risk - no need to panic?

2010-12-13T15:32:00.004Z

Tomorrow morning I am attending a briefing for colleges and other organisations who are part of one of the local government pension schemes (LGPS) in the north west. I suspect that the content on long-term developments may be a little vague as we await that final report from Lord Hutton.

How big a business risk is the LGPS now for colleges, transfer housing associations, etc? I do not often sound overly optimistic but I have started to wonder if the pension risk has started to recede.

While the viability of some weaker organisations will still be threatened by the costs of keeping promises, in general the shift to CPI indexing and the 3% pensions levy will have both lowered entitlements and shifted the costs towards employees. (It is worth noting that the indexation change will - according to Hutton's interim report - reduce entitlements by 15% - which disproportionately reduces the burden on employers as they are the ones who underwrite the scheme bar a degree of burden-sharing on life expectancy.)

When I recently suggested that the pensions risk may have slightly abated, the risk of industrial action was drawn to my attention. We have seen industrial action at the BBC - and we may see it elsewhere. But unions have accepted the CPI indexation surprisingly quietly even though it has taken away existing entitlements.

Elitism in the tuition fees debate: left, right and centre

2010-12-09T08:32:00.004Z

Following the tuition fees debate in the media I have been a little disturbed by some of the implicit elitism at work.(I have no problem with elite universities – higher education finance needs to ensure we can compete globally. My issue is with elitism: The belief that certain persons or members of certain classes or groups deserve favoured treatment by virtue of their perceived superiority, as in intellect, social status, or financial resources.

On the left (or at least centre-left) we have blogger Marko Attila Hoare commenting:

the simultaneous expansion and dumbing down of higher education over the past two decades, and to the proliferation of Mickey Mouse courses and institutions, where third-rate students could take courses on East Enders Studies or Football Studies or whatever

In the middle at the Independent Mary Dejevsky asks:

Everything else is being cut, so why not student numbers?

I think I caught a Liberal Democrat MP suggest on Radio Four's World at One that fewer students would be better than higher fees.

On the right flank the Daily Telegraph reports that Conservative MP David Davis opposing the Coalition's fees plans as believes that the answer to higher education funding problems is a reduction in the number of universities and people attending them.

Whatever we think of the Coalition’s proposals, it is a pity that there is not a stronger recognition of the vital role that higher education can and should play in promoting social mobility. It is disappointing that a higher proportion of young people are now getting a degree in Slovakia, Poland and the Czech Republic than the UK. It is even more depressing than so many opinion-formers favour an even lower proportion here.

Winners and losers from changes in higher education funding

2010-12-08T15:28:00.001Z

Today’s media coverage of the University and College Union’s report on the future financial health has helpfully broadened the current debate. The report (pdf available) warns that More than a third of England's universities may be forced to close or merge as a result of changes in higher education finance. (I do feel sorry for the four institutions which have been flagged up as particularly vulnerable – they are even more so today.)

There can be some scope for debate over the report’s methodology. For example, the report gives a higher risk score where the university admits significant numbers of disadvantaged students. Research commissioned by the Higher Education Funding Council (pdf available) shows that in the past the introduction of fees has not substantially affected access to universities for disadvantaged students. (Of course, as Coalition spokespeople point out as often as possible: the increased fees will be paid by graduates rather than students on entry.)

Maybe the most badly affected universities will be those who fail to offer their customers value for money. Newer universities and further education colleges may be well placed to offer students a focus on teaching and vocationally orientated qualifications – as well as the savings and convenience (for young people!) of studying while living at home.

There will certainly be significant turbulence in the universities sector from higher fees and reductions by about three-quarters in teaching grants. However, the winners and losers are likely to be different from those identified by the University and College Union report.

U-turns and Big Bangs – councils and academies

2010-12-07T14:06:00.003Z

It is interesting to see that Richmond is proposing that all its primary and secondary schools become academies. I can see a big bang might be more convenient for the local authority to cope with than a slow withering on the vine of maintained schools as they leave council control. It is not clear whether the local head teachers and governing bodies have bought into the plan.

It should be noted that Surrey County Council was planning something similar – and then announced a change of mind. Even more strangely, at almost the same time as the county-wide plan was revealed, the Conservative leader of Surrey Council said that he saw "little benefit" in schools there becoming an academy.

The LGiU blog suggested yesterday that the current rate of progressing in local authority applying for academy status and applications being processed means that it could take 140 years for all schools to convert to academy status. I suspect things will quicken up. It is a major decision for head teachers and governors. Moreover, it’s scary being an early mover. While academies are a priority, the Department for Education has a lot on its plate.

What is clear is that the academy conversion process and the emergence of free schools will pose practical challenges to local authorities when they already face many other constraints and difficulties. A harbinger of this could be seen back in January the Conservative leader of Kent County Council indicated that the authority’s enthusiasm for academies had waned because the council lost money needed for “crucial support services for all its schools”.

Pluralism in education - enter the humanist free school?

2010-12-03T15:02:00.002Z

In the current issue of New Humanist Francis Beckett - author of The Great City Academy Fraud - suggests "co-operating with an objectionable and reactionary educational policy" and setting up a humanist free school. He suggests that this is "a one-off chance to show that real secular state education works".

It would be broadly tolerant, liberal but firm. The boundaries would be drawn widely, but they would be fixed. Cross that boundary and the sky falls in on you. Our staff would have better things to worry about than the length of their pupils’ hair, and there would be no uniform. But any form of bullying or abuse would not be tolerated. And neither would boring lessons. We can’t divorce ourselves from the target culture, but we can make sure it doesn’t ruin the lives and the learning experience of our pupils.

(It all sounds a bit like the liberal Kunskapskolan schools opening as part of the academies programme.)

The magazine’s website has an online poll on the issue. When I last looked almost three-quarters of those voting said that they would support the establishment of an avowedly atheist and humanist state school.

As someone who works with faith schools and colleges, I hope the humanist free school project gets off the ground. The project will contribute to the diversity and innovation created by academies and free schools.

Armchair auditors and their weapons in the war on waste

2010-11-29T15:35:00.003Z

Last week I heard a local authority Head of Internal Audit refer to Eric Pickle’s army of “armchair auditors” as “nutters”.

I looked the term up on The FreeDictionary. “Nutter” is a slang term for:

“A crazy or eccentric person.” or
“An enthusiast; a buff” or
A part of the male anatomy.

This made me think as I am interested in issues of public finance and mental health.

I suspect that those who want to scrutinise records of public spending may be slightly eccentric. Perhaps this is only a matter of degree – these armchair auditors choose to do their stuff for free unlike professional auditors.

I do think that there is potential in “armchair auditors”. Look at the creation of a huge encyclopedia online from the crowd-sourcing endeavours of those who right and edit articles using wiki technology.

Technological mashups might offer them an impressive arsenal. In the UK Mysociety introduced a range of tools for improving democratic accountability: They work for you; FixMyStreet; Whatdotheyknow. These got taken up by the last government with its No 10 petitions site.

In September Dan Herbert in Public Finance surveyed what the current government’s “data-sharing revolution” had prompted. It is worth looking at some of the tools he refers to. Some – like wheredoesmymoneygo.org - provide interesting information for tax payers on how public funds are spent but this is not really raw material for armchair auditing. Others set out more detail – such as Spotlight on Spend and Armchair Auditor – but not really enough to give any armchair auditors scope to drill down to provide either comfort or concern.

As the Reluctant Armchair Auditor on The Guardian’s Datablog noted last week:

For this to work in the way envisaged, councils must put out a lot more information and in a format that can be used by anyone. There has to be sufficient context to enable anyone reading the information to understand what is being bought and why. Then you can have a sensible discussion about whether the spending makes sense or is value for money. We can then deal with the material figures not the trivial ones which cause most of the negative publicity.

Of course, it is early days. The army of “armchair auditors” may have a long march ahead of them. But it is vital that government – local and national – provide assistance in terms of useful data in helpful formats.

The how and when of the YPLA's replacement

2010-11-25T10:20:00.002Z

Tucked away in yesterday's Schools White Paper was the announcement that the Young People’s Learning Agency will be “replaced” by the Education Funding Agency. Perhaps re-badged would have been a more accurate description – the staff of the YPLA will be brought in-house into the Department for Education from being a standalone Non Departmental Public Body.I expect some other DFE staff will be included as the EFA will have a role in relation to schools which are not (yet) academies.

There was some uncertainty about the date of the change but according to the YPLA website the transition is assuming April 2012.

It is worth noting that Michael Gove has backed off from the idea of a direct EFA-schools relationship seen in an earlier draft of the White Paper. I suspect that this is a tactical retreat. You can only eat an elephant one bite at a time.

It is ironic that the survival of the Skill Funding Agency and the (de-quangoed) YPLA/EFA were not advocated in either manifesto of the Coalition parties for the post-16 funding landscape.

The government's changes to social rents and tenancies

2010-11-23T08:39:00.001Z

The government’s announcements yesterday about rents and tenancies in social housing are complex and part of what can be seen as a somewhat contradictory policy agenda (cutting housing benefit and pushing up rents in social housing).I would therefore recommend the Chartered Institute of Housing’s fair minded Briefing on Social Housing Reform (pdf available).

The briefing clarifies what the new types of tenancies being proposed actually involve: (1) the fixed-term flexible tenancies lasting as little as two years and (2) the affordable rent tenancies set at a maximum of 80 per cent of local market rents.

The latter is intended to generate finance for more affordable housing at a time of much reduced capital spending on housing. The affordable rent tenancies will initially be offered by housing associations rather than local authorities. It will be offered on a proportion of re-lets from April 2011 and on new stock later. The CIH point out: “in high value markets 80% would not be an affordable product for consumers and it would create problems around housing benefit”.

As the flexible tenancies and the affordable rent tenancies may account for an increasing proportion of local authority and housing association tenancies, the shorter tenancies may well mean that Right to Buy never recovers from its current low levels. Maybe we are seeing a Conservative prime minister effectively abolishing Right to Buy while it is being retained in theory.

Government U-turn on a national funding system for schools and 16-18

2010-11-21T14:12:00.003Z

Today the FT Westminster Blog reports that that the government is backing down on a national school funding system. It quotes Michael Gove on the Andrew Marr Show as saying:

The Financial Times ran a report of what they thought was going to be in the white paper, fair play to them, journalists often anticipate events, but the truth is that we will be funding schools through local authorities as we do at the moment.

The Westminster Blog says that it had a copy of a draft copy of the white paper and the details of their story were confirmed by civil servants at the Department for Education.

Where all this leaves the Young People’s Learning Agency is unclear. The draft seen by the Financial Times included this paragraph:

The Young People’s Learning Agency (YPLA) will extend their current responsibility for funding Academies and Free Schools to funding all schools becoming the Education Funding Agency from April 2013. It would administer the national funding formula to all schools directly as well as post 16 funding ensuring that the maximum amount of money goes directly to schools in a fair, transparent and equitable way. Local authorities will pass the national funding formula allocation directly to maintained schools until the Education Funding Agency comes into existence.

I suspect the YPLA will carry on even though the government has U-turned on the broader reform. Sadly this may mean that the inequalities in 16-18 funding between schools and colleges persist.

Bribery, corruption and trips

2010-11-17T15:08:00.001Z

On the Third Sector website I was reading that the Oxfam Finance Director was concerned that charities might be tripped up by the new Bribery Act unless sector guidance was issued. The Act creates new offences including one which relates to businesses that fail to take sufficient steps to prevent bribery involving their employees or agents.

The Bribery Act might well affect the education sector too. Colleges and schools take learners to fascinating and exotic places. Some destinations have endemic corruption. For example, students sometimes visit Russia – 154th out of 178 in the Transparency International league table.

I have travelled widely in the former Soviet Union so have had bribes extracted from me directly or via taxi drivers. On one holiday I had to cross the border of the breakaway Pridnestrovian Moldavian Republic on four occasions – on three of them, I had to pay a “fine” or make a “present” to the border guards for fear of ending up in a prison of an unrecognised statelet with which Britain has no consular relations!

The YPLA and plans for nationalising schools funding

2010-11-14T11:34:00.002Z

Tucked away in yesterday's Financial Times article about plans for a national schools funding formula was a clue to the fate of the Young People's Learning Agency:

Officials are preparing for the transition to a new funding system to begin in 2012, with a new independent Education Funding Agency taking over finance for “all schools and sixth form provision” from 2013.

Of course, this may not happen. Councils and councillors - not least Conservative ones - may be most unhappy about the policy which may appear to run contrary to "localism" rhetoric. The Conservative backbencher Douglas Carswell has already voiced doubts on his blog. The plans would create a super quango dispensingover £30billion each year. Moreover, there are many practical obstacles to a more rational and transparent allocation of resources to schools.

School heads may welcome the move now but not necessarily when they realise that many of their schools may be losers - 60% of secondary schools according to research by the Institute of Fiscal Studies in the Spring (a pdf of the research paper is available).

Michael Gove may be in for another bruising battle.

Interesting times: school federations, new markets and blurred boundaries in education

2010-11-12T10:15:00.002Z

Working over the years in colleges I have noticed that there has been a slightly casual use of the term “federation” – sometimes to mean merger of colleges. In schools there is a precise meaning to the term. On the Teaching Expertise website there is an excellent survey of the legal meaning and implications of the term from two education lawyers at Veale Wasbrough Vizards.

A clear and useful exposition of the legal and other issues around federations is particularly timely at a time when the education landscape is in a degree of flux. In this week's New Statesman, Dr John Dunford (former general secretary of the Association of School and College Leaders) surveys what he sees as the “two different, but related, markets are being created by the Academies Act 2010”:

The first is the government's push for so-called "free" schools to be created by parent and teacher groups. The second, and potentially much larger, market being created is the provision of a range of services, from human resource management to school improvement capability, to both the new academies and to the free schools.

He concludes:

Schools are being offered by the coalition government a more autonomous way of working, with the additional funding that accompanies academy status looking very attractive at a time of economic retrenchment. Some of these academies will continue to buy services, where they are efficiently run, from the local authority, but many more will look outside the authority to the new market of entrepreneurial schools and commercial providers for their human resources and school improvement support, or even for federation under a single governing body. It is hardly surprising that so many organisations are looking at providing these services in what could become a lucrative new market

The revolution is not limited to the schools sector. The financial constraints on colleges and universities – as well as the pressures likely to flow from the market model proposed by the Browne review for higher education – may lead to an interesting reconfiguration of providers plus the growth of new entrants like the new private sector BPP University College. This may see some blurring of boundaries – a recent Financial Times article speculated on whether colleges might soon own their own university.

Pay and productivity: freezes and unforeseen consequences

2010-11-10T10:01:00.002Z

On the Civil Society website there is a short article on XpertHr’s annual review of pay trends. It finds that for 2009-10 the highest median basic pay award was in the general manufacturing and food, drink and tobacco sectors with median pay rises of 2 per cent. However, in the charity sector the median pay rise was only 1 per cent. The median pay award for housing associations was nil.

On the Viewpoint blog of Centre for Market and Public Organisation a Bristol University there is a discussion of where public sector productivity is likely to go in the age of austerity.

Interestingly it suggests:

With the prospect of public sector pay freezes, quality decreases may arise through talented staff leaving for the private sector. Research suggests that remuneration over the lifetime is roughly similar in the public and private sector with a small public sector premium. Hence there is a risk, with public sector pay frozen, and if jobs become available, that quality will decrease if some of the most able employees go private.

This impact has been overlooked and/or ignored in the debate about public sector pay. Of course, the pay freeze is accompanied by the pension levy which will amount to a 3% pay cut for most public sector workers. Voluntary redundancy programmes may well allow some of the best staff to leave - the "muppet retention scheme" syndrome.

Whether deteriorating quality is reflecting in productivity yardsticks hinges on how accurately public sector productivity is and can be measured.

Women, diversity and board quotas

2010-11-09T10:49:00.001Z

At the weekend The Guardian reported that the Lord Davies is considering gender quotas as part of his review for the Department of Business, Innovation and Skills into the obstacles that prevent more women from reaching senior positions in business.

The suggestion of quotas will raise howls of protest. In the summer the Institute of Directors’ queried the way that the revised UK Corporate Governance Code highlighted gender as an important factor in making appointments to the board. It said: “By including gender in the Code, there is a risk that the Code will increasingly become seen as a tool of social policy rather than good governance.”

While I do not share the IoD’s concerns over the UK Corporate Governance Code, I do fear that quotas may lead to tokenism.

Business should, of course, work harder at finding suitable female board members. As women thin out in the higher reaches of business, maybe corporate boards should look further afield and outside the corporate sector for candidates for non-executives.

Generally changes in the corporate sector flow through to the public and third sectors. These organisations are generally more diverse at board level: for example, one-third of college governors are women compared with less than one-twelfth of FTSE250 board members.

Pensions, programmes, Paul Mason and public services

2010-11-07T22:01:00.001Z

It is great that normal service has been resumed at the BBC. But the NUJ’s strike may be a foretaste of pensions disputes to come.

I was surprised to read Paul Mason – the Economics Editor on Newsnight – quoted in The Guardian suggesting a solution to the pension dispute would be for the BBC to sell assets, securitise them (as some local authorities are doing), or spend less on programmes. While asset disposal and securitization may be appropriate, I doubt the idea of spending less on programmes will be popular – will that be making staff redundant or opting for cardboard Crossroads-style sets?

I am sure that some people will be posing the issue of public sector pensions in terms of pensions versus pupils, pensions versus patients, etc but I was strange for a union activist to suggest that a trade-off should resolved at the expense of public services.

The significance of the benefits cuts controversy for the rest of the public sector

2010-10-29T16:12:00.002+01:00

The kerfuffle over the changes to Child Benefit and Housing Benefit must raise doubts over how viable the path set out by the Spending Review will be. Both sets of “reforms” may not survive coming into contact with the real world. There are serious practical problems with their implementation. The numbers involved are significant – as always the losers from any change are very vocal but in this case there are no apparent winners; in the case of the Housing Benefit caps the media will be able to show emotionally charged footage of families and pensioners being evicted. (For a fascinating look at the numbers involved, the Data Blog of the Guardian has an interesting analysis.)

This is only the start. Hardly any media coverage has been devoted to the changes to Council Tax Benefit. From April 2013, CTB will be replaced with grants to councils who will be able to set their own local criteria for payments. The central government funding is being reduced by 10% - saving £0.5bn a year by 2014/15. Tom Clark on the Guardian has pointed to echoes of the Poll Tax.

In last week's Public Finance Ian Mulheirn of the Social Market Foundation set out how the difficulties of implementing reform will blunt the blade of George Osborne's axe.

In addition to the political challenges of cuts, there is the inevitable uncertainty surrounding the macro-economy.

So might the Spending Review be jettisoned? Probably not given the political priority given to deficit reduction. (Interestingly there is speculation about another Spending Review in 2012 and then a pre-election one in 2014. Nevertheless these are more likely to see only a tilt on the tiller.)

If deficit reduction is here to stay but some of the welfare savings are not tenable – what takes the strain? The Spending Review gave several spending departments more generous departmental expenditure limits than expected as a result of headroom created by “welfare reform”.

Good and bad news about the college sector and its financial health

2010-10-26T09:19:00.001+01:00

The fog may be clearing after last week's Spending Review - or at least being displaced by new fog.

This week’s Times Education Supplement suggested that the £500 savings on Education Maintenance Allowances would be recycled into 16-18 funding. However, it raised doubts over whether this would be sufficient to fully fund the increase in the participation age aka “the school-leaving age”. The former Department for Children, Schools and Families estimated the cost would be £774 million, while the education economist Professor Alison Wolf has estimated that the figure might be £1.5 billion.

The TES article reported that George Osborne had promised that the 16-18 budget would increase in real terms although it would be spread over greater numbers of students.

Yesterday’s Financial Times had more depressing news for general FE colleges. It highlighted government estimates that deep cuts would lead to three-quarters of FE colleges becoming “financially inadequate”. The government now hopes that plans for increased fees – with more student support via loans – will ease the pain. The proposed framework parallels the Browne proposals for higher education and builds on the report by Christopher Banks which proposed greater co-payment in further education.

Deciphering the Spending Review for sixth form colleges

2010-10-22T12:25:00.002+01:00

The Spending Review is somewhat challenging to interpret in some areas. Yesterday’s Financial Times editiorial accused George Osborne of “obfuscation” and said that “what should have been a sober presentation was cheapened by political spin”. I am not going judge on that - partly because I am more concerned and somewhat perplexed by what the SR means for sixth form colleges.

There was no mention of 16-18 funding in the SR speech. But it was in the SR report. The Department for Education (DFE) press release states:

As we move towards full participation by 2015 we will secure reduction in individual unit costs

What does that mean exactly? It clearly implies increased numbers will mean lower funding rates. But will those rates be lower in real terms or – more worryingly – in cash terms?

How big is the overall 16-18 pie? I guess it may shrink by something like the 12% real reduction for non-schools DFE spend. It may be a little less as DFE and quango administration costs are being reduced by a third and Educational Maintenance Allowances are being replaced by a scheme costing 90% less.

If the pie is shrinking in real terms by perhaps one-tenth and then it is spread over a larger number of learners, are funding rates likely to fall by about one-fifth in real terms?

There is also the issue of who gets the 16-18 pie. Will general FE colleges get more as their offer may be more attractive and appropriate to many of those currently not in education and training? These colleges will certainly be very keen for funding given the severe cuts in the FE budget.

It certainly seems like many sixth form colleges will be facing a hard times, if not as bleak as general FE colleges. It will be reminiscent – but perhaps much worse – than the efficiency gains required of colleges during the 1990s.

The Spending Review and public sector pensions

2010-10-22T09:35:00.002+01:00

In all the media coverage of the Spending Review there has been little on the extra 3% of pension contributions implied that public sector workers will have to bear.

I did a highly unscientific piece of research. By putting the words SPENDING REVIEW PUBLIC SECTOR PENSION into Google News Search I got 834 results, whereas SPENDING REVIEW got 23051. Does that mean that less than 4% of news articles do not mention the new 3% “pensions levy”? Perhaps. I found one mention in yesterday’s 10 page Spending Review special in the Financial Times. It is perhaps inevitable that the media coverage should focus on the broad macroeconomic impact and the implications for public services and those who rely on them.

The pension levy is not a surprise. In Ireland they have had introduced one as part of the austerity programme. (Their levy rates go from 5% to 9.6%.) Lord Hutton’s interim report on public sector pensions passed the issue of employee contributions over to George Osborne rather than deferring it to his final report on structure and entitlements.

Nevertheless, the pension levy is significant. It will ease a small part of the frontline impact of the real spending cuts being applied across the public sector outside schools, overseas aid and (arguably) the NHS.

The impact will be felt by public sector workers – many of whom face a two year pay freeze.

How will the trade unions respond? The UNISON press release on “For CSR read Cuts Strange Recovery” omitted all mention of the pension levy. Maybe the public services union realises that public sector pensions is not an issue that will win hearts and minds. Perhaps UNISON did not spot the rather unclear references in the speech and report.

I think this issue will gain profile in the Spring when the government acts on the Hutton Report. By then the imminent local government pension scheme valuations may have pushed public sector pensions further up the news agenda.

Axe Wednesday – what it means

2010-10-20T08:15:00.003+01:00

Today promises to be interesting, to say the least. The Independent has branded it as Axe Wednesday. According to Mike Smithson on Politicalbetting.com it will determine the outcome of the next election.

In today’s Financial Times, Andrew Adonis - former Labour minister and now director of the Institute of Government – warns:

The downsizing unveiled this week represents one of the biggest challenges faced by British government since the second world war. Without fundamental changes on these lines, it will simply be about cuts not improvement.

The government’s plans involve the biggest cuts since the Geddes Axe of the early 1920s.

The National Institute for Economic and Social Research believes that the government’s plans for public spending cuts are unachievable. It suggests that the government will end up raising taxes by 2% of national income – more than £30 billion a year – close to the 2015 election. This echoes earlier skepticism from the Social Market Foundation.

Prophecy and the Spending Review

2010-10-15T10:04:00.004+01:00

I was intrigued to see a firm advertising for a “Prophet Modeler”. Apparently Prophet is a liability forecasting system. Nevertheless, at this time there is a need for foresight.

While double-dip fears seem to have receded, no one can tell what a huge fiscal retrenchment (significant public spending cuts and maybe a step change in pension contributions for public sector workers) will do to consumer confidence. The optimists promise a "choppy recovery".

These concerns plus the practical issues with cutting spending and contracts in the short-term explain speculation about some re-profiling (aka delay) in the fiscal squeeze. Likewise, Chris Huhne's suggestion of Plan B from within the Cabinet.

Looking for a silver lining, the ferocity on fiscal policy is likely to be offset on the monetary policy. (While the bankers to a college that I work with love to send me terrifying articles from the Daily Telegraph warning of 8% base rates, I suspect that base rates will say low for a couple more years. Of course they can only go in one direction but I am less worried about interest rate risk than six months ago. There are plenty of other things to worry about and highlight on the risk register.)

I will be interested to see the Office for Budget Responsibility's forecast next week - the first under its new chair, the respected former head of the Institute for Fiscal Studies, Robert Chote. It may be overshadowed by the cuts but it will give some clues to the whole economy impact.

Post-16 alphabet soup – who survives and how?

2010-10-14T11:36:00.001+01:00

Maybe I was naive but I thought we might learn today something of the new regulatory landscape in post-16 education. However, today's quango hit list merely notes on the Young People’s Learning Agency:

Under Consideration - Subject to education structural reforms

I thought that the Skills Funding Agency and Higher Education Funding Council might merge. It was in the Liberal Democrat manifesto. But according to the Times Education Supplement this is now unlikely. Vince Cable has changed his mind. On today’s list HEFC survives as a quango.

So maybe the YPLA and the SFA may merge? The SFA was not mentioned on today’s list as it is an Executive Agency rather than a quango.

TSA (and other quangos) - fate announced

2010-10-14T11:17:00.003+01:00

It was not a very well-kept secret after being leaked in Inside Housing. But the Cabinet Office list is out (pdf available) and it officially announces the Tenant Services Authority is being scaled back and absorbed into the Homes and Communities Agency.

The list says:

No longer an NDPB - Abolish body. Regulatory functions passed to Homes and Communities Agency. Independent economic regulation safeguarded. Consumer regulation slimmed down

While a focus on financial viability and governance is welcome, there will need to be adequate safeguards for residents.

Internal audit in a new world for local authorities

2010-10-08T18:01:00.003+01:00

Today I attended CATs - Cipfa’s Audit Training in the Midlands – as someone who more than dabbles in internal audit and sits on an audit committee. The session started with a overview of internal audit and governance by Robin Pritchard, Professor of Internal Audit at Birmingham City University. Professor Robin stressed the importance of stakeholders in governance and hence for internal audit.

As over 90% of the audience at CATs were local authority internal auditors it struck me how they were about to face a tsunami of change. A couple of the speakers touched on cuts and “transformation” in local government. What was not mentioned was the likelihood of new models of local government.

In Lambeth there is the John Lewis Council – a Labour council seeking to become a “co-operative council” by hiving-off functions to mutual organisations and community ownership. Then there are the easyCouncil models with Conservative councils adopting the budget airlines as a template.

Recently there was Suffolk County Council which is developing a vision of an “enabling council” with many activities (and almost all staff) divested. This clearly chimes with the Big Society rhetoric of central government.

In all of this there are new models of local government with a scaled back core and a series of out-sourcing relationships going far beyond past and partial contracting out. Of course thrown into the mix are shared service centres and even shared management teams.

So where are internal audit in all this? Does it shrink? And just look at contract compliance and performance? I suspect that will not be enough.

If governance and internal audit is as much about stakeholders as Professor Robin says, internal audit has a key role. It will need new approaches and skills – probably more training and seminars too.

Free schools – numbers, expectations and reality

2010-10-06T12:27:00.000+01:00

Today there is bad news for the free schools movement and its highest profile exponent, Michael Gove.

The Financial Times warns that the first wave of free schools might consist of only eight schools or fewer. An assessment by Department for Education officials says that the “majority” of the 16 proposals for free schools that have been approved to open in September 2011 are “likely” to miss five of the 14 deadlines that officials believe must be met.

There appear to be issues with the appointment of Principals by the December deadline and having in place fit-for-purpose buildings in time. There are also uncertainties over transport-related planning requirements.

This revolution – like so many in history – may have raised expectations that it will struggle to deliver.

The "spirit of openness" and its compliance costs

2010-09-24T11:13:00.003+01:00

Central government has put details of its transactions worth over ₤500 on the internet for “armchair auditors”. Local government is doing likewise. This week’s Inside Housing reports that the housing minister Grant Shapps wants housing associations to follow suit in a “spirit of openness”.

If housing associations have to start opening the detail of their books, maybe other independent organisations such as academies and colleges will have to. There are levers to make this kind of thing happen. Colleges already have to publish online their governing body minutes - its enshrined in their governing instrument and articles.

While openness is desirable, such arrangements will have onerous compliance costs, especially for the smaller organisations. Maybe the publication of senior managers' and board members' expenses would be a more practical way forward.

In a Pickle: the Coalition, the Audit Commission and an article in Public Finance

2010-09-08T18:54:00.002+01:00

There are all sorts of explanations of why the Coalition plans to axe the Audit Commission. It is clear that Eric Pickles was not keen on the Commission. If he reads CIPFA’s journal, Public Finance, he’ll be even more keen to have the watchdog put down. This week’s edition carries an incredible article by David Walker – the Guardian journalist turned Director of Communications at the Commission.

In many respects the article, Are you sitting comfortably?, is a rigorous discussion about and robust argument for evidence-based policy making and evaluation – the kind you would expect from the Commission. But David Walker goes much further in presenting “his own views” as a polemical broadside on the Coalition, its proposed abolition of the Commission and its suggestion that “armchair auditors” scrutinise public spending.

In case Eric Pickles was still sitting comfortably, David Walker needles on other topics. For example:

Two glaring examples of evidence-less policy-making stand out from the early months. Gove ploughed ahead with parent-run schools without pausing for breath; Health Secretary Andrew Lansley produced his GP consortiums plan fully cooked from his back pocket. Both might have been given geographically delimited trials and both appear to be examples of the hasty policy-making for which the Opposition caned Labour a few years ago.

The government also ceased funding speed cameras without a review or appraisal of costs and benefits. Culling quangos might cut independent appraisal; ministers have seemed unconcerned. The National Policing Improvement Agency – its abolition announced in the summer – has been working on the effectiveness of CCTV. Now there is a subject armchair auditors might have strong views on. What if they clashed with the objective evidence put forth by the analysts?

It’s a great read.

I doubt the Coalition was ever going to think again - in spite of the concerns about how Council performance and value for money will be scrutinised objectively after the Commission - but the article means that a highly improbable U-turn became an impossible reprieve.

Free schools – policy and September 2011 numbers

2010-08-31T17:42:00.002+01:00

Will the Coalition's policy of free schools fly? An early measure of success – or failure – will be numbers. Later the researchers will study the effectiveness of free schools in improving attainment – but they will need some schools to put under the microscope.

September 2011 will be a key date. The government is apparently working on the assumption of 20 free schools opening in 2011. (As this number is barely whispered, it cannot really be called a target.)

Will there be 20? Maybe, perhaps not. But the numbers are affecting policy around the edges.

On Friday the website building.co.uk reported that as few as five “free” schools might open in September 2011. There was also the suggestion that the government might approach firms on the academies’ project management framework to get the schools set up, rather than allowing school groups to recruit their own project managers

Earlier in the week the Financial Times reported that “a dozen” free schools might open in 2011. It also indicated that several high-profile projects, including the proposed Bolingbroke Academy in Wandsworth and Toby Young’s West London Free School, are now facing delays.

At the weekend the FT also suggested that Michael Gove might give faith schools and independent fee-paying schools more “leeway” to join the 2011 cohort of free schools.

We will have to watch this space.

The NAO on staff costs in "a period of spending reduction"

2010-08-27T11:52:00.003+01:00

Last week the National Audit Office published A framework for managing staff costs in a period of spending reduction. Its a timely guide - less than two months until the Spending Review on October reveals where the axe will fall in terms of Whitehall departments. The NAO suggests that the guide is relevant to the "wider public sector" beyond the central government departments who are the primary audience of the NAO.

I have only had a quick scan of the report but I noticed that the "context" warns:

In their planning assumptions, departments have been asked to produce plans of what budget reductions of up to 40 per cent would entail. We expect departments to need to explore the more radical strategic and sustainable cost reduction options ... in order to deliver savings on this scale.

It goes on:

however, delivering cost reduction of this nature usually demands higher implementation costs and longer timescales. This increases risk and therefore requires a clear strategy from the outset, as well as strong project management and control if expected savings are to be delivered.

The report identifies the challenges in conducting staff cost reduction activity. It also stresses the key elements required including high quality management information and robust data analysis.

Private sector interest in free schools

2010-08-16T14:13:00.001+01:00

This weekend the BBC reported the high level of private sector interest in free schools.

Of course, for-profit companies cannot launched their own free schools. Michael Gove has stated that a not-for-profit governing body must always oversee a school even if for-profit company runs things on a day-to-day basis.

I would prefer free schools (and many other public services) to be run a mutual not-for-profit basis. Mutuals involve their customers, motivate their staff, build trust when there are conflicting interests and/information inequalities. However, I do think that the ban on for-profits is unfortunate. It will, to a greater or lesser extent, reduce the choice offered to parents.

Informed analysis on public policy: the NHS reforms and other changes

2010-08-09T15:34:00.002+01:00

With so much change swirling around public services it’s useful to have a place to go for informed analysis. Today I stumbled on the LSE's British Politics and Policy blog which features a wide range of academics. Some of the bloggers, such as Tony Travers, are found in publications like CIPFA's Public Finance; others are more elusive (I cannot remember reading anything by Nicholas Barr since studying public sector economics at university sometime ago.)

This morning I read with interest Julian Le Grand’s thoughts on the Coalition’s plans to overhaul the NHS. Le Grand is a former advisor to Tony Blair on public service reform. He describes Andrew Lansley’s proposals as “impressive” with “their origin in policy reforms initiated by John Major’s Conservative government in the 1990s and subsequently developed by Tony Blair’s Labour government”. Similar sentiments were expressed last month by another advisor to Tony Blair – Simon Stevens wrote in the Financial Times that the Coalition’s plans take forward earlier reforms blocked by “internal opposition”.

The Big Society, charities and reserves: money too tight to mention?

2010-08-06T14:04:00.000+01:00

Today’s Financial Times quotes research from the National Council for Voluntary Organisations which found that 36% of charities are operating hand-to-mouth without any cash reserves.

The FT suggests that this raises “profound doubts about whether [these charities] can survive the imminent cull of Whitehall budgets and help deliver David Cameron’s “big society”.

The article notes the current squeeze on contracts and grants. It also observes that some funders are wary of supporting charities with significant reserves and that funding sometimes only covers costs. Of course, some trustees may also bear some responsibility for failing to address the issue of reserves and setting a reserves policy for maintaining financial viability.

Academies, crisis management and risk management

2010-08-06T10:13:00.002+01:00

Last week the website Children & Young People Now carried an article about changes to the academies funding agreement. Various duties have been erased – how these deletions are interpreted depends on your perspective.

One of the requirements struck out was the duty to have a crisis management plan in place before an academy opens. While I am all for reduced bureaucracy for academies (and other schools too), I do hope that academies do still have appropriate arrangements in place before opening.

Crisis management plans are is basic risk management – and it’s not too difficult either. There are plenty of templates on the internet. For example, here, here and here. Have a look; take your pick; tailor to your organisation; and be prepared for the unexpected.

There is no need for lots of consultancy from people like myself – although my rates are very reasonable!

For guidance on risk management more generally, the Academies Financial Handbook is a wealth of information. The Handbook includes templates for risk registers, although I do believe that a simpler methodology may be more user-friendly and manageable for academies. (There is a revised Handbook in the pipeline so there may be amended guidance and templates when that arrives.)

With academies - and organisations generally - it is vital that risk management becomes a continuous thread through governance, management and operations rather than a ritual that is "done" periodically.

Academies and free schools: useful resources

2010-08-05T13:16:00.001+01:00

The whirlwind progress of the Academies Bill through Parliament and the controversy that the subject of schools reform attracts, may leave one or two heads being scratched. Thankfully, there is an excellent summary of the new legislation on the Montrose42 blog.

Another new resource is the Free Schools Resource group on LinkedIn. Its only been up and running a few days but its growing fast. It offers a forum for sharing news, views and queries as well as networking.

ROOFless after 35 years

2010-07-30T16:57:00.002+01:00

It was disappointing to get the final issue of ROOF this month. For 35 years ROOF has been campaigning and covering housing policy.

The magazine has provided the serious analysis so often missing from the mainstream media.

The magazine will be particularly missed at a time when there are so many worrying developments - not least the cuts in Housing Benefit proposed in the Budget.

The only good news is that everyone can now access the magazine's online archive.

Qualified accountants in academies – an optional extra?

2010-07-16T17:29:00.003+01:00

Today the magazine Education Executive reports on Michael Gove’s reassurances to prospective academies that they do not have to have a qualified accountant on their staff:

“The Academies Finance Handbook currently recommends that finance directors of academies are qualified accountants because of the additional demands compared with maintained schools, in terms of preparation of accounts," Gove wrote. "However, there is no actual rule that there must be."

Gove said it was "perfectly possible" for the bursar of the previous school, "if suitable in other ways", to become the academy finance director. "An effective member of the senior management team is much more important than technical knowledge of charity and company accounts," he said. Gove also pointed out that such technical expertise could be bought in if necessary.

I would not necessarily disagree with that. (If I did, I would have to declare an interest: I am a Chartered Accountant who works with academies.) However, I would add that what can be most dangerous are the unknown unknowns – you do not always know when you need to call in the “technical experts”.

An understanding of company law and charity accounting is essential – bursars will need that if they are to navigate risk and avoid constantly calling upon accountancy firms.

Where schools become academies, they are entering a brave new world – one of threats as well as opportunities.

What academies need to know about NHS accounting and foundation trusts

2010-07-15T19:56:00.003+01:00

Monday’s NHS White Paper is likely to lead to NHS Foundation Trusts (FTs) being moved off the public sector balance sheet. I wonder if this may herald changes down the line in how academy schools (and free schools from 2011) are accounted for.

Academies are similar to FTs – they are independent, not-for-profit (or more precisely, not-for-dividend) entities delivering public services. Historically academies and FTs have found themselves accounted for as part of the public sector.

Google can help with most things but I have never found the Office for National Statistics’ justification for putting academies on the public sector balance sheet. I presume it is a reflection of Whitehall’s control over academies – and maybe the fact that they were originally proposed as “independent state schools”. The accounting treatment is quite different from that applied to Further Education Colleges and Sixth Form Colleges.

Does any of this matter? It’s not accounting anorakism. Sitting on the public sector balance sheet means that academies are consolidated into Whole of Government Accounts – and that requires additional information to be collected and returned by academies. Being an integral part of the public sector also reflects a mindset where the emphasis is on being state schools rather than independent schools.

If academies do follow FTs off the public sector balance sheet, maybe they will be allowed to borrow in the same manner as colleges have to improve their buildings. That may be very useful given the squeeze on capital funding in the public sector and the demise of Building Schools for the Future.

The Big Tax rise for the Big Society

2010-07-13T15:37:00.002+01:00

I try not to spout off on this blog. But I am concerned about the impact of the VAT rise on charities. (Colleges too will be hit.) The Charity Tax Group estimates the impact to be £143m.

As well as a campaign by the third sector to protect charities, there is an online petition in support of a proposed amendment to the Finance Bill. I urge you to sign it.

Size can be bad for your (college financial) health?

2010-07-10T14:08:00.004+01:00

The KPMG report on Delivering Value for Money through Infrastructural Change found “evidence that larger colleges may be more efficient and have the advantage of economies of scale”. The graphs certainly show administrative costs fall with overall costs. This finding was a key underlying hypothesis in the report. More perplexingly the report also found that when comparing the percentage of General FE (GFE) colleges’ surpluses against their total income: “It shows a slight negative correlation between total income and surplus as a proportion of this. This is an emerging finding which we will be exploring further.”

The report does not really explain this peculiar finding that larger GFE colleges have worse financial performance despite lower admin costs. The demise of the LSC and the squeeze on consultancy fees may have put the kibosh on a further exploration.

Was the analysis of the 2007/8 college accounts a historical anomaly? Maybe not. I cranked the numbers for GFE colleges using the 2008/9 accounts. (As I suspect that Greater London with its high costs and extra funding may distort the picture, I excluded London colleges. I also omitted Newcastle College which is so much larger than the rest of the sector.) What I found was a slight deterioration in operating surplus as a percentage of income as income increased.

How can this be that larger GFE colleges have much lower admin costs and slightly lower surpluses? Maybe these colleges are shifting resources from admin to the front line. There is some evidence for this as success rates and inspection results suggest larger colleges perform better non-financially. (Of course, larger colleges are better able to prepare for inspection which may not always mean that the outcomes are so much better.)

Another explanation might be that larger colleges suffer other diseconomies of scale which eat up much of the benefit of lower admin costs.

I do also have a nagging doubt about the data. The KPMG report shows a huge dispersion in admin costs at almost level of overall costs (their proxy for college size). Have we measurement problem? The KPMG report writers sensibly included plenty of caveats in their report – not least on the unvalidated nature of the data that they were given to analyse. In my experience of looking at benchmark data in colleges and in other sectors such as housing, accountants have difficulty in categorising costs even when there is clear guidance.

Do problems in dividing costs between admin and other categories explain why we have these much lower admin costs and slightly lower surpluses? I wonder if these problems do explain some of the peculiar findings – maybe larger colleges, as a consequence of size, have difficulty in identifying the admin costs in the remote reaches of their empires and in distinguishing admin from other support in curriculum areas.

Any other explanations?

KPMG on the college sector, financial health and “infrastructural change”

2010-07-08T10:03:00.003+01:00

I am currently reading KPMG's report for the Learning and Skills Council, Delivering Value for Money through Infrastructural Change. The report was published recently by the LSC's successor, the Skills Funding Agency. It is more interesting than it sounds - at least to those working in the college sector. It reviews the FE sector, current delivery models and potential institutional change.

(I will forgive the report's use of the American term "organizations" and the misspelt reference to the "Robins Report" [sic] on Higher Education in the 1960s.)

While a wake-up call to colleges should not be necessary the Executive Summary warns:

The financial health of the FE sector is in general deteriorating rapidly, and requires urgent action.

The report provocatively notes:

Some Governing Body members may tolerate a more relaxed view of deficit and insolvency than in their day job in the private sector.

The report also believed that the regulatory framework was such that:

... there appears to be implicit in these statements [by the LSC about intervention], and the actions that have followed, the view that some degree of failure is to be tolerated and there are no immediately dire consequences of delivering a deficit budget; instead, a protracted period of dialogue with the LSC is envisaged. In our experience, the consequence of the time this process takes for some LSC’s and Principals and Governing bodies is that one or both may be complacent for too long, or strive to elongate the dialogue, before robust remedial action - by which time it is often too late to salvage the college. The option of closure for a failing college is not seriously contemplated by colleges as a consequence because it has happened so rarely.

The report goes on to suggest that the current regulatory arrangements also hinder new ways of working and structuring institutions in the "FE system".

Tenant Services Authority – stay of execution?

2010-07-01T00:27:00.001+01:00

Today’s Financial Times reports that the Coalition is having second thoughts about abolishing the Tenant Services Authority.

The report indicates that practical problems are causing anxiety for the Treasury. There are worries about crystallising a £80m pension shortfall. There is also a risk that £50bn of housing association borrowing could be placed on the government balance sheet if the arms length regulator disappears.

The Coalition had already said that it recognised that independent economic regulation of social housing is essential for housing associations continuing to be considered low risk (and worthy of cheaper borrowing). Maybe the TSA will be kept as such a regulator.

The unachievable budget?

2010-06-25T09:27:00.001+01:00

Over the last few days the Institute of Fiscal Studies has predominated in the commentary on the implications of the budget for public services. This is understandable when an independent and well-respected think tank warns of "the longest, and deepest sustained, of cuts to public service spending since (at least) WW2". The IFS also suggests that higher education, home office, justice, transport and housing could see spending cut by one-third over this parliament.

Less media profile has been given to the Social Market Foundation who have suggested the scale of cuts are unachievable:

The tax measures announced today mean cutting over £60 billion from public spending over the next five years. With universal benefits protected, the NHS needlessly ring-fenced and the unaffordable triple lock on pensions, cuts elsewhere will be swingeing which would undo their efforts today to protect the least well off.

The state's creditors want the deficit closed and they don't much care how it's done, so long as the plan is viable. The danger for the Government is that the country simply won't swallow this level of cuts to public services - hair-shirts have never flown off the shelves. It's therefore likely that the Chancellor will be back with more taxes before long.

Today’s free school revolution?

2010-06-18T11:40:00.003+01:00

There has been a lot of discussion about the academies bill (and a few postings on this blog!) which will potentially cut loose high-performing schools. There has been less attention (until today) given to the Conservative proposals for free schools - allowing parents, teachers, charities etc to set up independent state-funded schools.

While the free schools idea builds on provisions introduced by the Labour government for parent-sponsored academies, the new Coalition is planning to clear obstacles to such schools. In particular, they promise to make it easier to secure sites for new schools by allowing a wider range of sites, including residential and commercial property, to be used as schools without the need for ‘change of use’ consent and by creating a presumption in planning guidance in favour of setting up of new schools.

There is still a lot of scepticism about free schools and whether "parents really want to run schools".(Of course, in headteachers will play the leading role in running free schools albeit with accountability to parents.) Often the most sceptical are people who would normally be keen on co-operatives.

The examples of Swedish free schools and American Charter Schools show how free schools here offer an opportunity to transform education in this country - particularly if a pupil premium for disadvantaged children is given sufficient financial weight.

The government has published information on the Department for Education website and encouraged anyone interested to link up with the New Schools Network who already have hundreds of local groups interested in setting up their own schools.

Revised Charity Commission guidance on finance, risk and black swans

2010-06-17T11:01:00.002+01:00

Last week the Charity Commission published four updated sets of financial guidance for charities. The documents cover risk management; financial difficulties and insolvency; reserves and internal financial controls.

The Commission says that the guidance has been revised to reflect new developments and the challenging economic climate that charities now face.

The updates include guidance on controls over internet banking and safeguards against fraud and financial crime (Internal Financial Controls) and a checklist of key questions for trustees to establish their charity’s financial position (Financial Difficulties and Insolvency).

Interestingly the Commission is warning charities to beware black swans – i.e. the high-impact, hard-to-predict and rare events spotted in Nassim Nicholas Taleb’s book.

The Commission notes (Charities and Risk Management):

If an organisation is vulnerable to a risk that potentially might have an extremely high impact on its operations, it should be considered and evaluated regardless of how remote the likelihood of its happening appears to be. Charities need to find a balance and they will need to weigh the nature of the risk and its impact alongside its likelihood of occurrence. With limited resources, the risks and the benefits or rewards from the activity concerned will need to be considered. It is important to bear in mind that on rare occasions improbable events do occur with devastating effect, at other times probable events do not happen.

Of course, the trickiest aspect of black swans is knowing what they are. High-impact and low-probability risks are often off the radar. Nevertheless rigorous risk management helps: the organisation with contingency plans for staff absence arising from pandemic flu will be more resilient when coping with absences due to volcanic ash grounding Europe.

Cuts, EMAs and alumni

2010-06-16T12:46:00.003+01:00

This week’s Public Finance has an interesting article about by Conor Ryan about the Coalition’s education policies.

I was disappointed to read that Education Maintenance Allowances face an uncertain future under the Coalition. These grants were introduced to widen participation at 16-18 as well as promote achievement through linking payment to attendance. (A nudge before behavioural change became a fashionable policy agenda.)

When the independent and respected Institute of Fiscal Studies tracked the effects of EMAs, they found improved participation and achievement in education for disadvantaged students. In the case of minority ethnic there were “strong and significant improvements”. (The pdf can be found here.)

As the Coalition is committed to social mobility, EMAs should be safe in their hands. But if EMAs are to be reduced or abolished, perhaps some colleges might be able to do something.

I have always wondered why sixth form colleges, at least, do not see alumni as an opportunity. Might some old girls and boys be interested in contributing something to ensure that others share in the opportunities that they enjoyed? Universities do it – why not sixth form colleges?

Michael Gove and academies: an update on numbers

2010-06-11T14:08:00.002+01:00

The Times Education Supplement reports that only 200 extra new academies are expected in September as a result of the proposed Academies Bill. The timescales did look rather challenging.

I cannot find online the impact assessment for the Academies Bill that the TES quotes but I will add a link when I do.

Academies and free schools: practical problems?

2010-06-09T09:56:00.001+01:00

As over 1,000 schools have responded positively to Michael Gove’s suggestion that they might like to become academies, it is inevitable some thought and media attention is given to some of the problems and practicalities.

Yesterday’s Times carried an article about the “complex problems” involved including staffing, land use and administrative capacity. As there are over 200 existing academies I am sure that many of these problems are neither new or insurmountable although I am sure that some of the smaller academies will struggle to cope with independence.

The Times article was strangely silent on the biggest issue of practicality: time. Is it realistic that secondaries and primaries making a decision now will be up and running by the start of the autumn term? Michael Gove is clever man so I assume that he has thought that through.

The media focus on the morphing of existing schools into academies has overshadowed the policy agenda around new providers – “free schools”. Last week the Guardian carried an interesting article about the application of European Union procurement rules to contracts to manage free schools. (Michael Gove has spoken of for-profit businesses managing the day-to-day affairs of free schools for not-for-profit governing bodies. In Sweden many of the free schools are run by for-profits such as Kunskapsskolan who operate over 30 secondary schools.)

Revised Corporate Governance Code issued

2010-05-29T13:30:00.002+01:00

This week the Financial Reporting Council launched governance the June 2010 revision of The UK Corporate Governance Code. While it is essentially obligatory for UK listed companies, its influence extends further as best practice or more – the previous versions have rippled through the public and third sectors informing both regulatory expectations and self-regulated codes of governance.

I will not try to summarise it prematurely. However, there do not appear to be any radical changes although some may ask why not given the recent problems at UK plc. For me a couple of issues stand out in the revised Code.

Firstly, the Code requires the boards of FTSE 350 companies to have externally facilitated evaluations at least every three years. This should, hopefully, lead to more rigorous self-reflection.

Secondly, the Code continues to promote board renewal with board members nudged to stand down after nine years. The Consultation queried the so-called “nine year rule”. (This still allows a degree of flexibility: non-executives can serve more than nine years but are subject to annual re-election.)

Academies: what the papers (and commentators) say

2010-05-28T09:41:00.005+01:00

Following this week’s Queen Speech The Guardian usefully carried an article on “What is an academy?” For a more partisan introduction (as well as recent news about open and proposed academies) there is always the Anti Academies Alliance.

I am not aware of any media commentators saying much about the uncertainty around how many school heads will opt for academy status. It was interesting to read in the FT that Michael Gove had cautioned against what the “dartboard politics” of announcing targets. On the other hand he clearly wants academies to be the “norm” at some point.

The unions obviously think Michael Gove is serious. In yesterday's Times the leaders of NASUWT, NUT, ATL and Unison had a letter published voicing their unions’ opposition to the Coalition’s policy and academies more generally:

We believe that an essential principle for all education reform must be that it raises educational standards. All of the independent evidence confirms that academy schools do not deliver better educational outcomes for pupils, cost more money, and create widespread inequality and social segregation.

On his blog former No10 adviser Mathew Taylor described how experience overcame his doubts about academies but he also expressed some skepticism about the Coalition’s new moves:

What had reconciled me to the Academy policy was, first, the way it channelled new capital expenditure into deprived areas and second, that the extra element of diversity and innovation would be good for the system as a whole. The new policy is different in both aspects. The redistribution element has gone, indeed it must be most likely that it will be more privileged schools and sets of parents who take up the new freedoms and funding streams. Second, rather than putting grit in the oyster of the local schools system the policy is now to smash the oyster entirely.

An key issue is whether the academies push will affect the time, attention and resources given to the free schools policy. The latter policy promises (or threatens) a supply-side revolution with an influx of new providers.

We live in interesting times.

Housing and the Coalition: TSA lives on?

2010-05-25T22:05:00.002+01:00

Before the election there was some uncertainty over whether Grant Shapps would have housing brief in a Conservative government. Last week Mr Shapps was given responsibility for housing in the Conservative-Liberal coalition. The tolling of bells for the Tenant Services Authority could almost be heard ...

Yet looking at the full coalition agreement, there is no reference to the abolition of the TSA. In fact there is not much about housing at all. A quick CTRL+F unearths a few references: abolishing Regional Spatial Strategies, converting farmyard buildings into homes, reviewing the Housing Revenue Account (again), using empty homes and promoting shared ownership.

I suspect things may get more interesting.

Setting colleges free: the full coalition agreement

2010-05-21T16:32:00.002+01:00

The full coalition agreement published yesterday does mention colleges.

The Government believes that our universities are essential for building a strong and innovative economy. We will take action to create more college and university places, as well as help to foster stronger links between universities, colleges and industries.

We will seek ways to support the creation of apprenticeships, internships, work pairings, and college and workplace training places as part of our wider programme to get Britain working.

We will set colleges free from direct state control and abolish many of the further education quangos. Public funding should be fair and follow the choices of students.

On quangos it sounds like the Conservative manifesto:

We will set colleges free from direct state control and abolish many of the further education quangos Labour have put in place. Public funding will follow the choices of students and be delivered by a single agency, the Further Education Funding Council.

While there is no explicit reference in the coalition agreement to reviving the FEFC, a re-arrangement of the funding bodies for post-16 education (excluding universities) may only be a matter of (legislative) time.